Office Administrator

Lazer Logistics; Cockeysville (MD); On-site; USD 22,000 - 30,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Health insurance

Life insurance

Paid time off

Vision insurance

Job summary

Lazer Logistics in Maryland (Cockeysville) seeks an Office Administrator to support field operations across two sites, handling administrative, clerical, and financial tasks while maintaining accurate records and timely reporting.

The role acts as the main contact for site communications, organizes meetings, travel, and office activities, manages supplies, and supports billing, accounts payable/receivable, and payroll data entry.

Qualifications

• The candidate is highly organized and detail-oriented.
• Handles confidential information.
• Thrives in a fast-paced environment.

Responsibilities

• Provide administrative support to site leadership and teams across two sites.
• Coordinate meetings, travel arrangements, mail, and other activities across two sites.
• Maintain office supply inventory and manage office equipment and services.
• Process routine financial tasks including expense reporting, invoicing, and payroll data entry.

Job description

Summary The Office Administrator is a member of the Field Operations team, responsible for administrative, clerical, and financial support across two assigned sites. This role serves as a primary point of contact for site communications and is accountable for accurate recordkeeping, timely daily reporting, and administrative processes. The ideal candidate is highly organized, detail-oriented, handles confidential information, and thrives in a fast-paced environment.

Administrative & Office Support

• Provide administrative and office support to site leadership, teams, and departments to sustain efficient day-to-day operations.
• Coordinate meetings, travel arrangements, mail distribution, and other office activities across two assigned sites.
• Maintain office supply inventory, including ordering, receiving, and stocking, to ensure uninterrupted site availability.
• Operate and support office equipment, including copiers, fax machines, and postage systems, and coordinate service as needed.

Communication & Correspondence

• Serve as a primary point of contact by answering and screening telephone calls, responding to routine inquiries, and directing communications to the appropriate parties.
• Prepare, compose, and distribute correspondence, reports, memos, and other communications using word processing, spreadsheet, and presentation software.
• Assemble presentation materials that support site and regional leadership reviews.

Records & Reporting

• Maintain files, databases, records, and archives in accordance with company retention and confidentiality requirements.
• Conduct data collection and produce multiple recurring daily reports for site and regional leadership.
• Deliver ad hoc reporting and analysis that supports site operations and regional visibility.

Financial & Payroll Administration

• Execute routine financial and administrative processes including expense reporting, invoicing, billing, and collections.
• Provide accounts payable and accounts receivable support, including reconciliations and form administration.
• Administer payroll-related documentation and data entry within approved payroll and timekeeping applications.
• Promote a business partner and ownership mindset to the team to prioritize customer service excellence, adaptability and resilience to change and continuous improvement.
• Other tasks as assigned.

Pay Range: 19.00-19.00 per_hour, General Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance