Office Administrator

TopBloc; Chicago (IL); On-site; USD 45,000 - 57,000; Full time

Job summary

TopBloc, a leading Workday partner firm, seeks an Office Administrator in Chicago. The ideal candidate is highly organized and proactive, managing office operations and fostering a positive environment, while supporting various administrative tasks. This role promises growth and competitive benefits, contributing to a dynamic workplace culture.

Benefits

Health, Dental, Vision, Disability, and Basic Life Insurance

Unlimited PTO

401(k) with matching

Monthly wellness/gym subsidy

Paid Parental Leave

Qualifications

• At least 1 year experience in office management or an administrative role.
• Self-starter with strong problem-solving skills.
• Ability to take initiative with projects.

Responsibilities

• Manage phone calls, mail, office visits, and inventory.
• Maintain files and records with effective filing systems.
• Support meeting and conferencing needs.

Skills

Communication

Organization

Time Management

Problem-solving

Multitasking

Education

Associates degree

Bachelor's degree

Tools

Microsoft Office

Job description

CHICAGO, IL(in-office)

TopBloc is a Workday boutique partner firm that provides fixed-time, fixed-price Workday deployment services, and on-demand Workday support. Using our internal proprietary tool, we can quickly implement Workday Human Capital Management, Payroll, and Financials business processes and technology, letting our customers focus on their business while they gain immediate value. Once live, we provide expertise and resources to support the customer’s Workday solution.

TopBloc is committed to providing employees with an environment that will foster morale and growth. We are looking for an outgoing, highly organized and professional Office Administrator (non-exempt) who wants the intimacy of working for a small firm but has the ambition to be a driver for success. This position will require daily attendance in the office and will report to the VP of Administration.

Requirements (What We’re Looking For):

• Associates degree required, Bachelors preferred

• At least 1 year experience in office management or an administrative role

• Excellent communication and people management skills.

• Excellent organizational and time management skills.

• Proficiency in Microsoft Office, including Word, Excel and PowerPoint.

• Ability to multitask and prioritize.

• Self-starter with strong problem-solving skills.

• Ability to take initiative with projects; proactive nature with excellent follow through is essential.

Responsibilities (What You’ll Do):

• Provide complete oversight of the office, including managing phone calls, mail, office visits, building badges, and office supply and equipment inventory

• Maintain files and records with effective filing systems.

• Maintain a clean and organized office environment.

• Support meeting & conferencing needs

• Work with Property Manager for building maintenance issues & requests

• Track and maintain internal consultant resumes.

• Manage various assigned expense reports and fringe benefits

• Create and distribute monthly newsletter.

• Manage Sales team referrals & send client gifts.

• Lead company efforts with HR support in planning fun and creative social events to increase engagement, strengthen relationships and maintain office morale.

• Collaborate with numerous departments to support office-wide events (staff appreciation, holiday party, summer party, etc.) as well as other internal and client meetings/events/initiatives.

Benefits (What We’re Offering):

• Fast-paced and result oriented work culture with competitive base salary

• Health, Dental, Vision, Disability, and Basic Life Insurance coverage

• Additional voluntary life insurance available

• Paid Parental Leave & Pregnancy Related Medical Leave

• Generous paid sick leave

• Unlimited PTO

• Monthly wellness/gym subsidy

• Monthly phone subsidy

• 401(k) and ROTH retirement savings plan with matching

• Employee Assistance Program

• Company sponsored volunteer opportunities, LinkedIn Learning access, company and team outings

TopBloc is an Equal Opportunity Employer

The hiring base pay range for this role takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs. At TopBloc, it is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current hiring range salary is $45,000 - $57,000.