Administrative Coordinator

Talentify; Minneapolis (MN); On-site; USD 32,000 - 36,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Short and long-term disability

Health Spending Account

Transportation benefits

Employee Assistance Program

Time Off/Leave (PTO, Vacation or Sick)

Job summary

Aston Carter is seeking an Office Coordinator to ensure smooth day-to-day office operations in Minneapolis, MN. The role provides administrative and facility support, acting as the central point of contact for inquiries, vendors, and meetings, while promoting a professional and welcoming work environment.

The position focuses on coordinating resources, events, invoices, and budget-related tasks to support employee productivity and workplace engagement.

Qualifications

• Entry Level

Responsibilities

• Provide administrative and operational support to ensure efficient office operations and enhance team productivity.
• Serve as the primary point of contact for office-related inquiries, visitors, vendors, and service providers, fostering a professional and welcoming workplace environment.
• Coordinate office services, facility maintenance, repairs, and vendor relationships to maintain a safe, organized, and functional office.
• Manage office supplies, equipment, common areas, and conference rooms, ensuring resources are stocked, maintained, and readily available.
• Organize and support company meetings, office events, employee engagement activities, and meeting logistics, including scheduling, catering, and setup.
• Process invoices, purchase orders, expense reports, and office-related expenditures while assisting with budget tracking and maintaining vendor contracts and service agreements.
• Maintain office records, communications, workplace postings, shipping and mail services, safety documentation, and support office improvement and space-planning initiatives.

Job description

Description

POSITION SUMMARY The Office Coordinator is responsible for ensuring the smooth day-to-day operation of the office by providing administrative, operational, and facility support. This role serves as a central point of coordination for office services, supplies, vendors, meetings, and internal communications while fostering a professional, organized, and welcoming work environment. The Office Coordinator supports office efficiency, employee productivity, and workplace engagement through effective coordination of resources, events, and administrative processes.

Key Role Responsibilities

• Provide administrative and operational support to ensure efficient office operations and enhance team productivity.
• Serve as the primary point of contact for office-related inquiries, visitors, vendors, and service providers, fostering a professional and welcoming workplace environment.
• Coordinate office services, facility maintenance, repairs, and vendor relationships to maintain a safe, organized, and functional office.
• Manage office supplies, equipment, common areas, and conference rooms, ensuring resources are stocked, maintained, and readily available.
• Organize and support company meetings, office events, employee engagement activities, and meeting logistics, including scheduling, catering, and setup.
• Process invoices, purchase orders, expense reports, and office-related expenditures while assisting with budget tracking and maintaining vendor contracts and service agreements.
• Maintain office records, communications, workplace postings, shipping and mail services, safety documentation, and support office improvement and space-planning initiatives.

Experience Level

Entry Level

Job Type & Location

This is a Contract position based out of Minneapolis, MN.

Pay and Benefits

The pay range for this position is $23.00 - $26.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Minneapolis,MN.

Application Deadline

This position is anticipated to close on Aug 22, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.