Office Administrator

Vanguard Contracting Inc; California (MO); On-site; USD 28,000 - 34,000; Part time

Job summary

Vanguard Contracting Inc. in Newport Beach, CA seeks a highly organized Part-Time Office Administrator to support daily operations for a custom home building company.

Responsibilities include bookkeeping with Account Edge and QuickBooks, invoicing and payroll tasks, maintaining job cost reports, and creating Excel reports. Experience in construction accounting preferred; in-office position with flexible 20–30 hours per week.

Qualifications

• Strong attention to detail and organizational skills are required.
• Ability to work independently and manage multiple tasks.
• Professional and reliable demeanor expected.

Responsibilities

• Manage bookkeeping and accounting using Account Edge and QuickBooks.
• Prepare invoices, track expenses, and handle basic payroll tasks.
• Maintain job cost reports and budgets.
• Perform general office administration duties.
• Prepare Excel spreadsheets and reports.
• Support project management with document control and scheduling.

Skills

Attention to detail

Organizational skills

Independent work

Professional and reliable

Tools

Account Edge

QuickBooks

Microsoft Excel

Job description

Job Description

Part-Time Office Administrator – Residential Construction

Newport Beach, CA

We are a well-established custom home building company based in Newport Beach, specializing in high-end residential construction. We are seeking a highly organized and detail-oriented Part-Time Office Administrator to support our daily operations.

Responsibilities:

• Manage bookkeeping and accounting using Account Edge and QuickBooks


• Prepare invoices, track expenses, and handle basic payroll tasks


• Maintain job cost reports and budgets


• Perform general office administration duties


• Prepare Excel spreadsheets and reports


• Support project management with document control and scheduling

Requirements:

• Proficient in Account Edge, QuickBooks, and Microsoft Excel


• Prior experience in construction accounting or a similar industry is preferred


• Strong attention to detail and excellent organizational skills


• Ability to work independently and manage multiple tasks


• Professional and reliable

Details:

• Part-time position (flexible hours, approx. 20-30hours per week)


• In-office position in Newport Beach


• Compensation based on experience