Office Administrator

Spines; Boynton Beach (FL); On-site; USD 21,000 - 29,000; Part time

Job summary

Spines in Florida is seeking a reliable Office Administrator to support day-to-day operations at our on-site office. This part-time role requires about 3 hours per day and will place the successful candidate as the primary staff member in the office during working hours.

You will manage mail, greet visitors, assist customers, route requests to the appropriate team, and help with basic admin tasks, keeping the office organized and professional.

Qualifications

• Fluent English is required.
• Experience in office administration or reception preferred.
• Strong communication and interpersonal skills.
• Reliable, punctual, and able to work independently.
• Good organizational skills and attention to detail.

Responsibilities

• Manage incoming mail and packages.
• Notify teams of deliveries and important mail.
• Welcome visitors and guests to the office.
• Assist callers and direct requests to the appropriate team.
• Document customer inquiries received in person.
• Maintain a professional and organized office.
• Support basic administrative tasks as needed.
• Coordinate with Team Lead on issues requiring follow-up.
• Provide updates on office activity to the Team Lead.

Skills

Communication

Organization

Customer Service

Punctuality

Fluent English

Independent worker

Job description

Spines: #1 Fastest-Growing Book Publishing Platform in the U.S.

At Spines, we’re rebuilding publishing for a new era: powered by technology. Our next-generation publishing platform combines powerful AI with human expertise to help writers publish professionally across every format, language, and global market. The tools we’re developing streamline editing, design, translation, production, and distribution, making a complex process simple, scalable, and author-first. Our mission is to make professional publishing possible for everyone, so no great story goes unheard. But what we’re really building is bigger: a platform that transforms how books are made, shared, and experienced globally. We’re growing a team of people who want to shape the future of publishing: creators, technologists, and storytellers driven by craft, purpose, and the opportunity to make a real impact for authors and readers everywhere. Ready to build what comes next and rewrite the future?

About The Role

Spines is looking for a reliable, organized, and professional Office Administrator to support the day-to-day operations of our Florida office. This is an on-site, part-time position requiring approximately 3 hours per day. The Office Administrator will be the primary person present at the office during working hours and will help ensure that incoming mail, visitors, customers, and basic administrative matters are handled efficiently.

Key Responsibilities

• Collect, receive, sort, and organize incoming mail and packages.
• Notify the relevant team members about important correspondence or deliveries.
• Welcome customers, visitors, vendors, and other guests arriving at the office.
• Speak with incoming customers professionally, understand the reason for their visit, and direct or elevate their request to the appropriate Spines team member.
• Ensure customer inquiries or concerns received in person are documented and reported to the Team Lead.
• Maintain a professional and organized office environment.
• Assist with basic administrative and office-related tasks as required.
• Coordinate with the Team Lead regarding any issues, visitors, correspondence, or matters requiring follow-up.
• Provide a brief update/report to the Team Lead on relevant office activity.

Requirements:

• Strong communication and interpersonal skills.
• Professional and customer-oriented approach.
• Reliable, punctual, and comfortable working independently.
• Good organizational skills and attention to detail.
• Comfortable communicating with customers and internal team members.
• Basic computer and administrative skills.
• Fluent English required.
• Previous experience in office administration, reception, customer service, or a similar role is preferred.