Office Administrator

KettleHouse Brewing Company; Bonner (MT); On-site; USD 36,000 - 54,000; Full time

Benefits offered by this job

Paid time off

Health/dental/vision

Disability & life insurance

401(k) with match

Free beer & merch

Job summary

KettleHouse Brewing Co. in Montana is seeking an organized Office Administrator to help keep our business operations running smoothly behind the scenes. This role balances accounting, administrative, and operational support in a fast-paced, collaborative environment.

You will manage AP/AR, invoices, and records in QuickBooks; maintain filing systems; assist with payroll and regulatory tasks; and act as a go-to resource across departments. Strong Excel skills and discretion are essential.

Qualifications

• 1+ year of bookkeeping, accounting, or office administration experience.
• Experience with QuickBooks or similar accounting software.
• Strong Excel and MS Office skills.
• Excellent organizational and attention to detail.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage accounts payable and accounts receivable processes.
• Process invoices, journal entries, and financial records.
• Maintain accurate records within QuickBooks and ERP systems.
• Assist with monthly financial reporting activities.
• Support payroll preparation and related administrative functions.
• Organize and maintain filing systems; handle mail and correspondence.

Skills

Bookkeeping

Office administration

QuickBooks

Excel

Communication

Confidentiality

Education

Accounting / Business Administration experience

Tools

QuickBooks

Microsoft Excel

MS Office

Job description

At KettleHouse Brewing Co., we're passionate about brewing exceptional beer, creating memorable experiences, and building a workplace based on integrity, teamwork, and community. We're looking for an organized, detail-oriented Office Administrator to help keep our business operations running smoothly behind the scenes. This role is ideal for someone who enjoys balancing accounting, administrative, and operational support responsibilities while working in a fast-paced, collaborative environment. If you're someone who loves systems, numbers, organization, and being the go-to person who keeps things on track, we'd love to hear from you.

About KettleHouse

Our mission is to match the quality of our beers to the quality of the Montana outdoor experience. Our award-winning beers include Cold Smoke® Scotch Ale, Double Haul® IPA, Shady™ New England IPA, Fish On!® Juicy Montana Pale Ale, along with many seasonal and rotating offerings. We are distributed throughout Montana and in select markets in Idaho, Washington, Wyoming, and Utah.

Our company is built on the core values of Integrity, Respect, Accountability, Commitment to Excellence, and Commitment to Community. An ideal team member embodies those values and wants to join a hard-working team where we all come together to accomplish shared goals and have fun doing it.

What You’ll Do

Financial & Accounting Support

• Manage accounts payable and accounts receivable processes.
• Process invoices, journal entries, and financial records.
• Maintain accurate records within QuickBooks and company ERP systems.
• Assist with monthly financial reporting activities.
• Prepare daily bank deposits and support cash reconciliation activities.

Administrative Operations

• Answer phones, greet customers, and refer to appropriate resources.
• Organize and maintain electronic and physical filing systems.
• Manage incoming mail, email correspondence, and company records.
• Prepare reports, spreadsheets, presentations, and business documents.
• Support special projects and operational initiatives.

Compliance & Business Support

• Coordinate and track business licenses, permits, and regulatory requirements.
• Help maintain accurate and confidential company records.
• Support payroll preparation and related administrative functions.
• Serve as a reliable resource for administrative and operational needs across departments.

Requirements

• 1+ years of experience in bookkeeping, accounting, office administration, executive support, or a related role.
• Equivalent combination of education or experience in accounting, business administration, or a related field.
• Experience working with QuickBooks or similar accounting software.
• Strong proficiency with Microsoft Office, especially Excel.
• Excellent organizational skills and attention to detail.
• Ability to handle highly confidential information with discretion.
• Strong written and verbal communication skills.
• Ability to prioritize multiple projects and meet deadlines independently.

Benefits

• Paid time off and holiday pay.
• Health, dental, and vision, with company contribution.
• Company-paid short- and long-term disability and life insurance.
• 401(k) plan, with company match.
• Free and discounted beer and merchandise.

Schedule

Full-time, 30-40 hours per week.