Office Administrator

SNA International; Alexandria (VA); Hybrid; USD 40,000 - 52,000; Full time

Job summary

SNA International, headquartered in Alexandria, VA, seeks an organized office administrator to keep the office running and support day-to-day operations. You will be the first face visitors see and ensure recurring work is completed on time.

Responsibilities include front-office management, coordinating facilities and IT, supporting finance and records, and assisting the President with calendar and travel. On-site in Alexandria, you will handle HR logistics when needed.

Qualifications

• Two+ years in an office, administrative, or front desk role.
• Strong organization and ability to follow through on recurring deadlines.
• Proficiency with Microsoft Office and ability to learn new systems quickly.
• Clear and careful written communication; proofreading before sending.
• Good judgment handling confidential information.

Responsibilities

• Run front office tasks: answer main phone, manage mail, deliveries, visitors, and conference rooms.
• Coordinate with facilities, IT, security, and onsite services with vendors.
• Support finance by collecting receipts, preparing weekly reports, routing invoices and banking docs.
• Maintain corporate records, vendor accounts, insurance certificates, and renewal dates.
• Handle conference/event logistics: sourcing materials, shipping, setup.
• Assist the President with calendar, travel, and correspondence; follow up on items.
• Coordinate equipment with IT and assist HR tasks like postings and employee cards.

Skills

Office Administration

Organization

MS Office

Communication

Confidentiality

Job description

SNA International is a professional services firm supporting federal, state, and local government clients in forensics, biometrics, and identity intelligence. We are headquartered in Alexandria, Virginia, and our headquarters staff is small enough that everyone here matters.

The Role

This is the person who keeps our office running and supports day-to-day operations. You will be the first face visitors see, the person who knows where things are, and the one who ensures the office's recurring work gets done on time without anyone having to ask.

The work is varied. Some weeks are steady. Others revolve around a conference shipping deadline or a month-end close. We are looking for someone organized and dependable who is comfortable following up with people until they respond, working semi-independently, and has a strong attention to detail.

What You Will Do

• Run the front office. Mail, deliveries, supplies, visitors, conference rooms, and answers the main phone line during business hours.
• Coordinate with our building and service vendors, including facilities, security, IT, and scheduled onsite services.
• Support our finance cycle. Collect outstanding credit card receipts, prepare weekly reports, and ensure invoices and banking documents are routed to our accounting team.
• Keep corporate records current, including vendor accounts, insurance certificates and renewal dates, and electronic signature files.
• Handle conference and event logistics, including sourcing materials, shipping, and setup.
• Support the President with calendar, travel, correspondence, and following up on open items.
• Coordinate employee equipment with our IT provider, and help with job postings, employee cards, and other HR logistics.

What We Are Looking For

• Two or more years in an office, administrative, or front desk role
• Strong organization and follow-through, especially on recurring deadlines
• Comfortable with Microsoft Office and quick to pick up new systems
• Clear, careful writing and communications. You proofread before you send.
• Good judgment with confidential company and employee information
• Able to work onsite in Alexandria

Helpful, Not Required

• Experience working within a small business
• Experience working in a government contracting environment
• Exposure to expense or accounts payable systems such as Concur, BILL, or Deltek
• Experience coordinating trade show and conference logistics

SNA International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.