Office Administrative Specialist

Miron Construction; Beloit (WI); On-site; USD 40,000 - 56,000; Full time

Job summary

Miron Construction Co., Inc. is seeking an administrative professional to provide advanced support on a day shift at our Neenah site. The role focuses on organization, multi-department coordination, and high-quality customer interaction.

You will manage calls, mail, meetings, and travel arrangements while maintaining a professional demeanor and accurate records. This position reports to the Project Executive and is non-exempt.

Qualifications

• Excellent written and oral communication skills.
• Professional demeanor with customer contact.
• Ability to prioritize and take direction.
• Calm under pressure and troubleshoot.
• High level of organization.

Responsibilities

• Provides administrative support to all departments.
• Maintains an outstanding first impression in person and over the phone.
• Screens/responds to incoming calls, processes mail, welcomes customers.
• Performs record keeping, filing, and expense reporting.
• Coordinates meetings, events, travel, and office setup.
• Performs other related duties as assigned.

Skills

Customer service

Communication skills

Organization

Prioritization

Problem solving

Team collaboration

Job description

DEPARTMENT: Administration

JOB CLASSIFICATION: Full-Time

FLSA CLASSIFICATION: Non-Exempt

REPORTS TO: Project Executive

POSITIONS SUPERVISED: None

TRAVEL REQUIRED: None

WORK SCHEDULE: Day Shift

POSITION SUMMARY

The position is primarily administrative in nature and works with team members to provide advanced administrative support and perform office management functions.

ESSENTIAL FUNCTIONS

• Provides administrative support to all departments.
• Maintains an outstanding first impression in person and over the phone.
• Screens/responds to incoming calls, processes incoming and outgoing mail, provides general information, and welcomes customers, vendors, and internal clients.
• Performs record keeping, filing, and expense reporting.
• Completes pre-planning activities for meetings, coordinates office events, books travel and caterers, and sets up the office for success.
• Performs other related duties as assigned.

POSITION QUALIFICATIONS

• Demonstrates comfort with customer contact and has a professional disposition.
• Possesses excellent written and oral communication skills and outstanding human relation skills.
• Ability to prioritize and take direction from various departments.
• Quick thinker, at ease under pressure and comfortable trouble-shooting situations.
• High level of organization.

WORK ENVIRONMENT

Primarily a job trailer on a project site.

ADA PHYSICAL DEMANDS

The following outlines how much on-the-job time is spent on specific physical activities. Under 1/3 of your time will be spent standing, walking, reaching with hands and arms, climbing or balancing, stooping, kneeling, crouching, or crawling, tasting or smelling, and lifting up to 50 pounds. Up to 2/3 of your time will be spent sitting and talking or hearing. Over 2/3 of your time will be spent using hands to finger, handle, or feel. Our office environment requires extensive computer work and the use of the phone.

About the Team

At Miron, we:

• Create relationships built on honesty, integrity, and respect.
• Accept challenges, take the initiative, welcome hard work, and empower one another.
• Communicate with transparency at every opportunity, asking questions to gain clarity and understanding.
• Speak up, listen up, and recognize it to strengthen our team and hold one another accountable.
• Pursue excellence in our craft and utilize the best tools and processes to deliver safe, quality, and productive construction.
• Make sound decisions by focusing on the details, thinking it through, and asking for help when needed.
• Fulfill the commitments we make to our clients, our partners, and each other.
• Recognize achievements and celebrate successes together.
• Represent the best of Miron and the best of ourselves wherever we go.
• Serve the communities in which we live and work, giving back whenever and wherever we can.

Miron Construction Co., Inc. is proud to be an Equal Opportunity / Aff affirmative Action Employer. We welcome and encourage ALL qualified applicants to apply for our open career opportunities.

Job Info

• Job Identification 149
• Job Category Administrative
• Job Schedule Full time
• Locations 1471 McMahon Dr, Neenah, WI, 54956, US (On-site)