Office Administrative Manager

The Contractor Consultants; Lannon (WI); On-site; USD 60,000 - 80,000; Full time

Job summary

Une entreprise de maintenance immobilière en pleine croissance recherche un Office Administrative Manager pour superviser les aspects opérationnels et administratifs de son bureau. Ce rôle full-time, impliquant la communication avec les clients et la coordination des équipes, requiert une compétence avérée en gestion et un excellent sens de l'organisation. Rejoignez Life Genie pour contribuer à un environnement de travail dynamique et valorisant.

Benefits

Cycle de rémunération bi-hebdomadaire

Horaires flexibles

Mentorat et formation

Équipement de santé et sécurité fourni

Avancement de carrière

Qualifications

• Expérience prouvée en gestion de bureau, rôle de gestionnaire administratif.
• Maîtrise des logiciels de bureau et plateformes de services cloud.
• Compétences en gestion de calendrier et coordination d'équipe.

Responsibilities

• Développer et maintenir les politiques et procédures commerciales clés.
• Gérer la communication avec les clients sur toutes les plateformes.
• Assister la direction avec la planification des équipes et la coordination des flux de travail.

Skills

Gestion du temps

Coordination d'équipe

Communication écrite

Compétences organisationnelles

Résolution de problèmes

Education

Expérience en gestion de bureau

Tools

QuickBooks

Job description

Take Charge and Grow With Us - Join Life Genie as Office Administrative Manager!

Position Title:Office Administrative Manager
Company Name:Life Genie LLC
Pay Range:$24.00 - $28.00+ per hour (based on experience)
Industry: Property Maintenance (Residential, Commercial
Location:Lannon, WI

Job Overview:
Life Genie LLC is seeking an experienced, well-organized, and detail-oriented Office Administrative Manager to oversee the operational, administrative, and customer-facing aspects of our office. This full-time, in-person role requires a leader with a strong background in office management, team coordination, and property maintenance operations. You'll play a vital part in our day-to-day functions-from supporting the field teams to coordinating sales, managing schedules, and enhancing client satisfaction.

Who We Are:
Life Genie LLC is a growing property maintenance company serving both residential and commercial clients. Our services include lawn maintenance, landscaping, handyman work, deck and patio builds, basement renovations, epoxy coatings, and snow removal. As a company built on strong values and exceptional service, we are equally committed to the growth and well-being of our team. Our workplace promotes flexibility, diverse learning opportunities, and career advancement in a supportive, people-first environment.

Key Responsibilities:

• Develop and maintain key business policies and procedures, including contracts, safety documentation, and operational workflows.
• Manage client communications across all platforms (phone, email, social media) and resolve inquiries or complaints promptly and professionally.
• Execute marketing strategies via social media (Facebook, TikTok), print, video, and other creative outlets to promote Life Genie services.
• Assist management with team scheduling, service routing, and overall workflow coordination.
• Collaborate with management to develop sales strategies, quotes, and pricing proposals.
• Oversee office inventory and supplies, maintaining a well-organized and functional office environment.

Required Qualifications:

• Proven experience as an Office Manager, Business Manager, or similar administrative leadership role.
• Proficiency in office software and systems including QuickBooks, cloud-based service platforms (e.g., Jobber, Service Fusion, Service Titan).
• Strong time management, calendar management, and team coordination skills.
• Excellent written and verbal communication abilities.
• Organizational and problem-solving skills with a high attention to detail.
• Experience with scheduling, payroll, vehicle tracking, and time tracking is a strong plus.
• Bi-Weekly Pay Cycle
• Flexible Schedule - Perfect for managing family or personal obligations.
• Mentorship and Training - Grow your knowledge in a diverse, cross-trade environment.
• Health and Safety Equipment Provided - Including office safety essentials.
• Career Advancement - Room to grow into higher leadership roles.

Work Schedule:

• Full-Time, Monday to Friday
• 32-40 hours per week

Work Location:

• In-person at Life Genie LLC's main office

Equal Opportunity Employer:

Life Genie LLC is proud to be an equal opportunity employer. We value diversity and are committed to fostering an inclusive workplace for all.

If you're a resourceful, people-focused professional who thrives in a dynamic work environment, this is your opportunity to make an immediate impact. Apply now to lead and grow with Life Genie!