Office Administrative Manager

Engineering Consulting Services; Greensboro (NC); On-site; USD 55,000 - 75,000; Full time

Job summary

Join a leading engineering consulting firm as an HR Manager overseeing vital office operations. Your role will involve managing HR functions, payroll, and administrative support while ensuring compliance with policies. We seek an experienced individual with a strong background in HR and payroll processes and relevant certifications to drive our operational success and maintain high employee standards.

Benefits

Paid time off

Health and insurance plans

Retirement plans

College savings plans

Qualifications

• 4 years of HR and payroll experience with HR degree or 6 years without.
• Valid driver's license required if driving on behalf of ECS subsidiary.

Responsibilities

• Manage all administrative functions including HR and payroll.
• Process accounts, maintain employee records, and support management.

Skills

Human Resources Management

Payroll Processing

Accounting

Education

High school diploma or GED

SHRM-CP or PHR certification

Bachelor's degree in HR or related field

Job description

What You'll Do

Responsibilities

• Manage all administrative functions of the office including maintaining accounting, human resources, payroll, and other duties as assigned.
• Manage HR and Accounting at the office level.
  • Process payroll, accounts payable, accounts receivable.
  • Handle new hire, termination, and employment verification paperwork.
  • Track immigration status.
  • Process benefits (including new enrollments, open enrollment, and updates as required).
  • Assist with warning reports and disciplinary actions.
  • Support employees with leave of absence and short-term disability claims.
  • Assist with other HR issues as needed.
  • Enter vendor invoices into the accounting system accurately and promptly.
  • Reconcile vendor statements and resolve discrepancies.
  • Generate and send invoices to customers according to contract terms.
  • Monitor outstanding invoices and maintain accurate records.
  • Follow up on past-due accounts via phone and email.
  • Work with customers to resolve billing issues.
  • Maintain records of collection efforts and generate reports on aging receivables.
  • Oversee building and equipment maintenance.
  • Maintain and update certificates of insurance.
  • Order and support for computers, phones, and other devices.
  • Support administrative management of the office.
  • Track and update professional licenses.
• Support Management Group with special projects, reports, meetings, and training.
• Attend and participate in monthly management group meetings.
• Perform other duties as assigned.

What We're Looking For

Qualifications

• High school diploma or GED and relevant certification (SHRM-CP or PHR) required. Bachelor’s degree in HR or related field preferred.
• Minimum 4 years of HR and payroll experience with an HR degree; or 6 years of HR and payroll experience without an HR degree.
• A valid driver’s license is required if driving for or on behalf of any ECS subsidiary.

Who We Are

ECS Group of Companies (ECS) was founded in 1988 to raise the standards of professional engineering consulting. Today, we are a leader in geotechnical, construction materials, environmental, and facilities consulting services. We are employee-owned, with over 2,800 employees across more than 100 offices and testing facilities nationwide. ECS is ranked #64 in Engineering News-Record’s Top 500 Design Firms (April 2024), #144 in Top 200 Environmental Firms (October 2024), and #28 in Zweig Group’s Hot Firm List (June 2024). For more information, click here.

We value our employees and offer great benefits, including paid time off, health and insurance plans, retirement and college savings plans. Learn more about our benefits here.

ECS is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected characteristics. We do not discriminate against employees or applicants for discussing or disclosing pay, except as permitted by law.