Office Administrative Coordinator

Weston & Sampson Engineers Inc; North Charleston (SC); On-site; USD 25,000 - 39,000; Part time

Benefits offered by this job

Flexible schedule

Part-time hours

Job summary

Weston & Sampson Engineers Inc. in North Charleston, SC is seeking a dependable, organized Part-Time Office Administrative Coordinator to support daily operations of the local office.

The role requires maintaining an organized workplace, assisting colleagues, and ensuring operations run smoothly. The position offers a flexible schedule with in-office presence 2–3 days per week and 12–20 hours weekly.

Qualifications

• High school diploma or GED required.
• Minimum of 5 years of administrative or office support experience.
• Proficiency with Microsoft Office applications (Outlook, Word, PowerPoint, Excel).
• Proficiency with Microsoft Teams for internal communication and collaboration.

Responsibilities

• Coordinate Daily Office Operations: maintain an organized, professional, and welcoming workplace.
• Manage Mail and Deliveries: sort, distribute mail, coordinate outgoing mail.
• Maintain Office Organization: keep shared spaces and supply areas orderly.
• Prepare Meeting Spaces: set up conference rooms and assist with materials.
• Order and Maintain Supplies: monitor inventory and place orders.
• Support Office Staff: provide day-to-day administrative assistance.
• Assist with Administrative Documents: prepare, format, and organize letters and reports.
• Provide Project and Contract Support: assist with insurance certificates and signatures.
• Manage Communications: monitor routine emails and phone messages and route inquiries.
• Perform General Administrative Tasks: scheduling, filing, data entry, and file management.

Skills

Organizational skills

Time management

Communication

Multi-tasking

Education

High School Diploma or GED

Tools

Microsoft Office

Microsoft Teams

Job description

Weston & Sampson is seeking a dependable, organized, and proactive Part-Time Office Administrative Coordinator to support the day-to-day operations of our North Charleston, South Carolina office. This role is ideal for someone who enjoys keeping an office organized, helping others, and ensuring the workplace runs smoothly and efficiently.

The Administrative Coordinator will serve as a key resource for office staff, assisting with general administrative tasks, office organization, supplies, mail, meeting preparation, and other operational needs.

We offer a flexible schedule and a collaborative work environment where your contributions help create a welcoming, productive space for our team.

Schedule and Work Location

• Location: North Charleston, South Carolina
• Schedule: Part-time, approximately 12–20 hours per week.
• In-office presence: Typically 2–3 days per week.
• Flexibility: Flexible scheduling and hours, coordinated with office needs and team priorities.

What You’ll Do

• Coordinate Daily Office Operations: Help keep the office running smoothly by maintaining an organized, professional, and welcoming workplace.
• Manage Mail and Deliveries: Receive, sort, and distribute incoming mail and packages, and coordinate outgoing mail as needed.
• Maintain Office Organization: Keep shared spaces, supply areas, and common areas orderly and presentable.
• Prepare Meeting Spaces: Set up conference rooms for meetings, ensure spaces are clean and organized, and assist with meeting materials and other logistical needs.
• Order and Maintain Supplies: Monitor office supply inventory, place orders as needed, and ensure staff have the materials and resources required for their work.
• Support Office Staff: Provide day-to-day administrative assistance to employees, responding to requests and helping address general office needs.
• Assist with Administrative Documents: Prepare, format, and organize letters, reports, spreadsheets, tables, and other documents to support project teams and office operations.
• Provide Project and Contract Support: Assist with administrative aspects of contracts, including requesting insurance certificates, coordinating bond documentation, and obtaining required signatures, as needed.
• Manage Communications: Monitor and respond to routine emails and phone messages, directing inquiries to the appropriate team members and providing timely follow-up.
• Perform General Administrative Tasks: Assist with scheduling, filing, data entry, document organization, and other duties that support an efficient office environment.

What You’ll Bring

• High school diploma or GED required.
• Minimum of 5 years of administrative or office support experience.
• Proficiency with Microsoft Office applications, including Outlook, Word, PowerPoint, and Excel.
• Proficiency with Microsoft Teams for internal communication, team collaboration, and participating in virtual meetings.
• Strong organizational skills and attention to detail, with the ability to manage multiple tasks and prioritize effectively.
• A proactive, service-oriented approach and willingness to assist colleagues with a variety of office needs.
• Ability to work independently, exercise good judgment, take initiative, and follow assignments through to completion.
• Strong written and verbal communication skills and a professional, friendly demeanor.
• Reliability, flexibility, and a commitment to maintaining an organized and productive workplace.

Company Overview:

At Weston & Sampson, you’ll work alongside more than 1,000 employee-owners who are passionate about improving our communities. From providing clean water to designing resilient infrastructure and sustainable environments, our work has a direct impact on quality of life. We’re looking for curious, driven professionals who want to contribute to innovative, impactful projects and grow with a team that supports them.

We are a 100% employee-owned, interdisciplinary firm offering design, engineering, and environmental services. Since our founding in 1899, we have worked to build a collaborative, forward-thinking environment grounded in respectfor each other’s ideas.

We offer:

• Meaningful work:Contribute to projects that protect and enhance the natural and built environments
• Ownership mindset: As an employee-owner, your work directly contributes to our shared success
• Growth opportunities: Build your career through mentorship, diverse projects, and clear advancement pathways
• Flexible workplace: Work in a way that supports your life and not the other way around
• Strong culture: Join a team that values collaboration, inclusion, and recognition

Our Commitment to Inclusion, Diversity, Equity & Access (IDEA)

We believe diverse perspectives make us stronger. Weston & Sampson is committed to fostering a culture of belonging where all employees feel valued, respected, and empowered. We actively support IDEA principles across our organization and in our daily work.

Ready to transform your environment? Let’s work together.

Explore opportunities and apply: https://www.westonandsampson.com/careers

A note to third-party recruiters: Weston & Sampson manages all recruiting directly. We do not accept unsolicited resumes without a signed agreement in place. Any unsolicited submissions will be considered property of Weston & Sampson, and we are not responsible for associated fees.

Equal employment opportunity, including veterans and individuals with disabilities.

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