Administrative Assistant

Service Corporation International; Carolina (PR); On-site; USD 21,000 - 26,000; Full time

Job summary

Service Corporation International in Puerto Rico is seeking a friendly administrative assistant to join our team in Carolina. This role provides clerical support to a funeral home, cemetery, crematory or combination thereof, greeting the public and offering information on our services with compassion and professionalism.

You will prepare certificates and paperwork, manage schedules, handle payments and contracts, and coordinate memorial orders while maintaining strict confidentiality and

Qualifications

• Education: High School diploma or equivalent.
• 1-2 years of office clerk or customer service experience.
• Experience in a fast-paced professional environment.
• Proficiency with MS Office Suite and basic math.
• Strong verbal and written communication skills.
• Excellent organizational abilities and attention to detail.
• High level of compassion and integrity.
• Ability to maintain confidentiality.

Responsibilities

• Greet the public and provide information on services with empathy.
• Prepare death certificates and related documents.
• Process permits, veteran paperwork, and monument placement paperwork.
• Coordinate memorial orders and inventory for vaults and markers.
• Handle payments, contracts, and accounts payable.
• Assist with obituaries and support staff as needed.
• Communicate client needs to staff promptly and accurately.
• Backup to Receptionist and maintain professional relationships with county clerk, medical examiner, and physicians.

Skills

Customer service

Communication skills

Organisation

Confidentiality

Multi-tasking

Education

High School diploma or equivalent

Tools

MS Office

Copier/Scanner

Fax machine

Job description

Our associates celebrate lives. We celebrate our associates. Provides administrative and clerical support to a funeral home, cemetery, crematory or a combination of these facilities. Duties include greeting the public and providing general information on services offered in a polite manner with a goal to meet and exceed customer expectations.

JOB RESPONSIBILITIES

• Prepares death certificates, prayer cards and related documents
• Completes required permits and or certificates
• Prepares and processes Veteran's Paperwork
• Prepares marker monument placement paperwork
• Ensures required documentation to support requested products and services are accurate and complies with state/federal regulations and company rules
• Prepares and distributes daily schedules, reports, and documents
• Receives and processes payments and contracts
• Coordinates the ordering of memorials and related products and the control of storage inventory for vaults and markers
• Orders office supplies
• Oversees the processing of installation orders to grounds and maintenance departments
• Processes accounts payable transactions
• Assists with the preparation of obituaries
• Assists Location Management, Sales, Family Service Counselors and payroll as needed
• Acts as backup to Receptionist
• Greets family members and friends
• Communicates client family's needs promptly and accurately to the appropriate staff member
• Conveys a sense of concern and empathy with client family members at all times
• Responds to customer inquiries via telephone, internet and in person
• Maintains professional and cooperative relationships with county clerk, medical examiner and physicians

MINIMUM REQUIREMENTS

• Education High School or equivalent
• Experience 1 - 2 years of experience in an office clerical or customer service capacity required
• Experience working in a customer-focused and fast-paced professional environment required
• Knowledge, Skills & Abilities Working knowledge of office equipment including computers, calculators, copiers, printers, and fax machines at a level consistent with experience
• MS Office Suite experience preferred
• Basic mathematics skills required
• Good verbal and written communication skills
• Strong organizational skills and detail oriented
• High level of compassion and integrity
• Ability to maintain confidentiality

Postal Code: 00984

Category (Portal Searching): Operations Job Location: US-PR - Carolina

Who we are. What we do.

We are a company committed to supporting families at difficult times. Nowhere will you find a group of caregivers and teams more passionate about the work they do or more invested in the well-being of the families they serve. The Dignity Memorial name is a symbol of trust and a mark of excellence. As the largest provider of funeral, cemetery and cremation services in North America, we're dedicated to celebrating the life and legacy of every loved one with professionalism, compassion and attention to detail that is second to none.

"SCI" refers to Service Corporation International and its affiliates.

Equal Opportunity Employer, M/F/D/V SCI Shared Resources, LLC is committed to an inclusive, barrier-free recruitment and selection process. On request, we will seek to provide appropriate accessibility options to all applicants with disabilities.