Office Administration

Grants-Pass-Toyota

Grants Pass (OR)

On-site

USD 22,000 - 31,000

Full time

14 days+

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Benefits offered by this job

Health Insurance

Paid Holidays

Retirement plan contribution

401(k) matching

Dental insurance

Employee discount

Life insurance

Paid time off

Vision insurance

Job summary

Grants-Pass-Toyota in Grants Pass, OR is seeking an organized and detail-oriented Parts and Service Administrator to support office operations. You will process parts and service orders, assist with vehicle titling and registrations, and handle cash/credit reconciliations.

This full-time role includes occasional Saturdays and a volume-based bonus program. The position requires a high school diploma (or GED) and 2+ years in office administration; associate degree preferred.

Qualifications

High school diploma or GED required.
Associate’s degree preferred.
2+ years working in office admin.
Proficient in Microsoft Office, especially Excel.
Accounting or Bookkeeping experience preferred.
Experience using office machinery (fax, printer, copier, phone systems).
Excellent customer service and communication skills.
Organized and detail-oriented.

Responsibilities

Process parts and service repair orders and post into accounting.
Assist with vehicle titling and registrations in the appropriate state.
Follow up on outstanding titles and lien notations.
Process payoff checks and mail to lenders.
Process dealer trade paperwork and title-work.
Maintain reconciliations and cash/credit schedules.
Cross-train at all office positions and support monthly closings.
Maintain professional appearance and neat work area.

Skills

Microsoft Excel

Customer service

Verbal communication

Written communication

Office administration

Bookkeeping

Attention to detail

Education

High school diploma or GED

Associate’s degree in office administration or related field

Tools

Microsoft Office

Job description

Office Administration

Grants Pass, OR

We are seeking an organized, personable, and detail-oriented Parts and Service Administrator to join our organization. You will coordinate various office tasks and functions to ensure office operations run smoothly at all times. Tasks include, but are not limited to, processing parts and service repair orders, helping with vehicle titling, reconciling cash and credit cards, and processing some car deals. This will be a Monday - Friday position with occasional Saturdays. Pay will be $19/hour plus volume based bonuses.

Job duties and responsibilities:

Check service and parts repair ordersfor completeness and post into accounting
Help process all new / used vehicles for registration in the appropriate state making sure lien notations are made in accordance of lender agreement requirements
Follow-up on outstanding titles if not received in a timely manner
Process payoff checks and mail to appropriate lenders
Process dealer trade paperwork / title-work
Responsible for assigned schedule reconciliations
Any other duties as assigned by management
Will be cross-trained at all office positions
Various Reconciliations including cash tills and credit card receipts.
Posts all open items in accounts payable on a daily basis.
Reconciles cash schedule.
Maintains petty cash system.
Maintain state and federal required forms from vendors such as W-9 and Retail Certificates
Answers all vendor inquiries.
Assists in monthly closings.
Maintains a professional appearance and a neat work area.

Requirements and Qualifications

High school diploma or GED equivalent required
Associate’s degree in office administration, management or related field preferred
2+ years working in office admin
Computer literate and proficient using Microsoft Office, especially Excel.
Accounting or Bookkeeping experience preferred.
Experience using office machinery (fax, printer, copier, phone systems etc.)
Excellent customer service skills
Organized and detail-oriented
Outstanding communicator both verbally and written

Benefits: