Office & Admin Specialist Int. Intermittent

State of Minnesota; Faribault (MN); On-site; USD 29,000 - 39,000; Part time

Job summary

The Minnesota State Academies is seeking an Administrative Assistant-Intermittent to provide essential office support across MSAB/MSAD campuses in Faribault. The role helps manage attendance, communications with transportation and related services, and smooth daily operations under the education department.

Ideal candidates have strong organizational and customer service skills, with experience using Microsoft Office, Word, Google Apps and Excel.

Qualifications

• Experience in office administration and communication with students, families, interagency partners, and staff.
• Experience in customer service duties and practices.
• Proficient with Microsoft Office, Word, Google and Excel.

Responsibilities

• Provide assistance and direction in a variety of office tasks to ensure efficiency, communication, and productivity in the department.
• Responsible for student and staff attendance on MSAB and/or MSAD campus; handles morning calls and sub-coverage coordination; liaises with transportation companies and Faribault Public Schools.
• Transmits lesson plans and instructional materials and maintains calendars and office records.
• Must have strong organizational skills to maintain calendars, schedules, and office records.

Skills

Office administration

Communication skills

Customer service

Tools

Microsoft Office

Word

Google Apps

Excel

Job description

Working Title: Administrative Assistant- Intermittent

• Job ID: 96830
• Regular/Temporary: Unlimited
• Who May Apply: Open to all qualified job seekers
• Date Posted: 09/04/2026
• Closing Date: 12/16/2026
• Hiring Agency/Seniority Unit: Mn State Academies / Mn State Acads-Insuff Wk Tm
• Work Shift/Work Hours: Day Shift
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $21.12 - $28.01 / hourly
• Classified Status: Classified
• Bargaining Unit/Union: 218 - Insufficient Work Time/Unrep
• FLSA Status: Nonexempt
• Designated in Connect 700 Program for Applicants with Disabilities: No
• Job Class: Office and Administrative Specialist, Intermediate
• Agency: Mn State Academies
• Location: Faribault
• Telework Eligible: No
• Full/Part Time: Intermittent
• Division/Unit: Minnesota State Academies / MSA Human Resources

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well‑being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Applications received in response to this announcement will be used to fill Intermittent Office and Administration Specialist-Intermediate (OAS Int.) vacancies at the MN State Academy for the Deaf (MSAD) and/or the MN State Academy for the Blind (MSAB) for the 2026-2027 school year.

The work schedule follows the school calendar and may include 3 weeks in July for the summer school program.

Applicants submitting resumes to this announcement will be in a pool of candidates considered throughout the school year.

• You will be called in on an as needed basis to fill behind current MSA employees.
• Must be available to work 6-to-8-hours per shift when called upon
• This position is not eligible for benefits.

The purpose of this position is to provide administrative support services to a supervisor and/or director and the staff members in the education department.

Job duties include:

• Provide assistance and direction in a variety of office tasks to ensure efficiency, communication, and productivity in the department.
• Responsible for student and staff attendance on the MSAB and/or MSAD campus - receives calls in the morning and ensures sub‑coverage; communication with transportation companies and Faribault Public Schools, communication between related services and interpreters as needed.
• Responsible for daily attendance of all absences, informs substitute teacher or paraprofessional regarding changes, and transmits lesson plans and instructional materials.
• Must have strong organizational skills to maintain calendars, schedules, and office records.

Minimum Qualifications

• Experience in office administration, including handling phone calls, emails, and communication with various stakeholders as well as strong communication skills to interact with students, families, interagency partners, and staff.
• Experience in customer service duties and practices
• Skills in using specialized computer systems sufficient to accurately and effectively update data (examples are Microsoft Office, Word, Google and Excel).

Preferred Qualifications

• Experience working with Deaf, Hard‑of‑Hearing, Blind/Visually Impaired and/or and Deaf/Blind individuals in an educational setting.
• Fluency in American Sign Language (if working on the MSAD campus)
• Experience preparing and distributing mass communication announcements (e.g., daily announcements).

Physical Requirements

• Ability to lift up to 50 pounds (with assistance) and to be able to sit, stand and walk throughout a workday.

Additional Requirements

• Employment is contingent upon a successful criminal background check within the past 12 months

Contact

If you have questions about this position, contact Kerry Vigesaa‑David at [e-mail] or 507-384-6604.

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Kerry Vigesaa‑David at [e-mail].

About Mn State Academies

For over 150 years, the Minnesota State Academies has provided educational services to Deaf, Hard of Hearing, Deaf/Blind and blind/visually impaired students who range in age from birth to 21. The Minnesota State Academy for the Deaf (MSAD) and the Minnesota State Academy for the Blind (MSAB) are statewide public schools with dormitory options that serves students from all regions of the state. Our teachers are professionally trained and licensed in Deaf/Hard of Hearing and blind/visually impaired education.

Working together to improve the state we love.

What do Minnesota's State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
  • Fertility care, including IVF
  • Diabetes care
  • Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being

Support to help you reach your career goals:

• Training, classes, and professional development
• Tuition reimbursement
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)

Employee Assistance Program (EAP) for work/life support:

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well‑being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies

based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

EQUAL OPPORTUNITY EMPLOYERS

Minnesota state agencies are equal opportunity, affirmative action, and veteran‑friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

Applicants With Disabilities

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email [e-mail] and let us know the support you need.