Office Admin

Limiting Factor Group; Palo Alto (CA); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

401(k) plan

Paid vacation

Job summary

Limiting Factor Group in Palo Alto is seeking an Office Administrator to keep the California office running smoothly and be the first point of contact for visitors. You will support staff with scheduling, travel, and onboarding, while coordinating supplies, vendors, and events.

The role requires strong organizational skills, discretion, and excellent communication. On-site five days a week, with competitive compensation and a full benefits package.

Qualifications

• 1 year or more in office administration or a similar role.
• Strong organization and follow-through.
• Proficiency with Google Workspace or Microsoft Office.
• Clear written and spoken communication.
• Discretion with confidential information.

Responsibilities

• Greet visitors and manage visitor sign-in and badges.
• Manage office supplies, mail, shipping, vendors and building services.
• Support scheduling, travel booking and expense reports for the leadership team.
• Coordinate new-hire setup with HR and IT, including desk, equipment and access.
• Organize meetings, team events and catering.
• Submit office invoices and purchase requests to Finance.

Skills

Office admin experience

Organization

Communication

Discretion with confidential info

Tools

Google Workspace

Microsoft Office

Job description

LFG designs, builds and manages power infrastructure for compute systems and utility providers. The Office Admin keeps the California office running day to day and supports the people who work there. You will be the first person visitors meet and the person colleagues go to when something in the office needs to get done.

What you will do

• Manage office supplies, mail, shipping, vendors and building services
• Greet visitors and manage visitor sign-in and badges
• Support scheduling, travel booking and expense reports for the leadership team
• Coordinate new-hire setup with HR and IT, including desk, equipment and access
• Organize meetings, team events and catering
• Submit office invoices and purchase requests to Finance

Qualifications

• 1 year or more in office administration or a similar role
• Strong organization and follow-through
• Proficiency with Google Workspace or Microsoft Office
• Clear written and spoken communication
• Discretion with confidential information

Additional Requirements

• Willing to work extended hours and/or weekends as needed
• Must be willing to travel to other LFG locations
• On site in the office five days a week during business hours

Compensation & Benefits

Pay Range: $60,000.00 - $80,000.00

Your actual level and base salary will be determined on a case-by-case basis and may vary based on the following considerations: job-related knowledge and skills, education, and experience.

Base salary is just one part of your total rewards package at LFG. You may also be eligible for long-term incentives, in the form of company stock or long-term cash awards, as well as potential discretionary bonuses. You will also receive access to comprehensive medical, vision, and dental coverage, access to a 401(k) retirement plan, short-term disability insurance, life insurance, and various other discounts and perks. You may also accrue 3 weeks of paid vacation and will be eligible for 10 or more paid holidays per year. Employees accrue paid sick leave pursuant to Company policy which satisfies or exceeds the accrual, carryover, and use requirements of the law.

LFG is an Equal Opportunity Employer; employment with LFG is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.

Applicants wishing to view a copy of LFG's Affinitive Action Plan for veterans and individuals with disabilities, or applicants requiring reasonable accommodation to the application/interview process should reach out to [e-mail]