Office Admin Palo Alto, CA

LFGroup.ai; Palo Alto (CA); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Stock options

Long-term incentives

Medical, vision, dental coverage

401(k) retirement plan

Short-term disability insurance

Life insurance

Paid vacation (3 weeks) and 10+ paid U

Discretionary bonuses

Employee discounts

Job summary

LFG, based in California, is seeking an Office Administrator to be the first point of contact for visitors and a central support for the team. You will handle supplies, travel, onboarding, meetings, and invoices, ensuring smooth daily operations in the Palo Alto office.

The role requires at least 1 year in admin, strong organization, and proficiency with Google Workspace or Microsoft Office, plus discretion with confidential information.

Qualifications

• 1 year or more in office administration or a similar role.
• Strong organization and follow-through.
• Proficiency with Google Workspace or Microsoft Office.
• Clear written and spoken communication.
• Discretion with confidential information.

Responsibilities

• Manage office supplies, mail, shipping, vendors and building services.
• Greet visitors and manage visitor sign-in and badges.
• Support scheduling, travel booking and expense reports for the leadership team.
• Coordinate new-hire setup with HR and IT, including desk, equipment and access.
• Organize meetings, team events and catering.
• Submit office invoices and purchase requests to Finance.

Skills

Organization

Communication

Time management

Discretion

Customer service

Tools

Google Workspace

Microsoft Office

Job description

LFG designs, builds and manages power infrastructure for compute systems and utility providers. The Office Admin keeps the California office running day to day and supports the people who work there. You will be the first person visitors meet and the person colleagues go to when something in the office needs to get done.

What you will do

• Manage office supplies, mail, shipping, vendors and building services
• Greet visitors and manage visitor sign-in and badges
• Support scheduling, travel booking and expense reports for the leadership team
• Coordinate new-hire setup with HR and IT, including desk, equipment and access
• Organize meetings, team events and catering
• Submit office invoices and purchase requests to Finance

Qualifications

• 1 year or more in office administration or a similar role
• Strong organization and follow-through
• Proficiency with Google Workspace or Microsoft Office
• Clear written and spoken communication
• Discretion with confidential information

Additional Requirements

• Willing to work extended hours and/or weekends as needed
• Must be willing to travel to other LFG locations
• On site in the office five days a week during business hours

Pay Range: $60,000.00 - $80,000.00

Your actual level and base salary will be determined on a case-by-case basis and may vary based on the following considerations: job-related knowledge and skills, education, and experience.

Base salary is just one part of your total rewards package at LFG. You may also be eligible for long-term incentives, in the form of company stock or long-term cash awards, as well as potential discretionary bonuses. You will also receive access to comprehensive medical, vision, and dental coverage, access to a 401(k) retirement plan, short-term disability insurance, life insurance, and various other discounts and perks. You may also accrue 3 weeks of paid vacation and will be eligible for 10 or more paid holidays per year. Employees accrue paid sick leave pursuant to Company policy which satisfies or exceeds the accrual, carryover, and use requirements of the law.

LFG is an Equal Opportunity Employer; employment with LFG is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.

Applicants wishing to view a copy of LFG's Affimitive Action Plan for veterans and individuals with disabilities, or applicants requiring reasonable accommodation to the application/interview process should reach out to [e-mail]

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in Limiting Factor Group’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.