Office & Accounting Data Specialist

Sustainable Staffing; Genoa City (WI); On-site; USD 22,000 - 33,000; Full time

Job summary

Sustainable Staffing Inc. is seeking an Office & Accounting Data Specialist to support daily financial data entry, PO processing, and administrative tasks in Genoa City, WI. This role emphasizes accurate data handling for vendor invoices, shipments, and receipts.

You will work with QuickBooks Pro and Excel to enter bills, match POs, verify shipping paperwork, and coordinate carrier dispatch by phone. A strong attendance record and attention to detail are essential for reliable operations in a

Qualifications

• Associate degree in Business, Accounting or related field required.
• Hands-on proficiency in QuickBooks Pro, Microsoft Excel, and standard 10-key numeric data entry.
• Strong attendance, reliability, and punctuality.

Responsibilities

• Enter bills, receipts, and transactions into QuickBooks Pro (A/P and A/R).
• Process and match purchase orders with incoming sales and inventory records.
• Verify shipping paperwork (bills of lading, packing slips) against vendor invoices.
• Coordinate inbound/outbound delivery arrival times by phone with freight dispatchers and drivers.
• Maintain organized digital and physical office files and documentation.

Skills

Data entry

Attention to detail

Communication

Reliability

Education

Associate degree in Business/Accounting

Tools

QuickBooks Pro

Microsoft Excel

10-key data entry

Job description

Job Position: Office & Accounting Data Specialist

Location: Genoa City, WI 53128

Pay Rate: TBD / BOE

Shift: 1st shift, Mon-Fri, 6:45 a.m. to 3:30 p.m.

Description:

We are seeking a dependable, detail-oriented Office & Accounting Data Specialist in Genoa City, WI. This

position focuses on daily financial data entry, purchase order processing, and administrative support for daily

truck shipments and receipts.

This is an operational role focused on computer processing and vendor/carrier

phone communication.

Office & Accounting Data Specialist Duties and Responsibilities

• QuickBooks & Financial Entry: Enter bills, receipts, and transactions accurately into QuickBooks Pro (A/P and A/R).
• Purchase Order Processing: Upload, process, and match purchase orders (POs) with incoming sales and inventory records.
• Paperwork Verification: Verify shipping paperwork (bills of lading, packing slips) against vendor invoices.
• Carrier & Driver Dispatch Coordination: Communicate by phone with freight dispatchers and truck drivers to coordinate inbound and outbound delivery arrival times.
• Records & Office Maintenance: Maintain organized digital and physical office files and documentation.

Office & Accounting Data Specialist Qualifications and Requirements

• Education: Associate degree in Business, Accounting, or a related field required.
• Software & Computer Skills: Hands-on proficiency in QuickBooks Pro, Microsoft Excel, and standard 10-key numeric data entry.
• Work History: Strong, stable work history with exceptional attendance, reliability, and punctuality.
• Communication: Clear, professional phone manner for operational calls with freight dispatchers and drivers.
• Attention to Detail: High accuracy and thoroughness in numerical entry and cross-referencing documentation.

447059 / SUS – McHenry