Accounting Operations Specialist

Infosoft Inc.; Long Beach (CA); On-site; USD 65,000 - 75,000; Full time

Job summary

Infosoft Inc. in Long Beach, CA is seeking an Accounting Operations Specialist to handle transactional processing, billing, accounts payable, accounts receivable, and driver payments within a transportation and logistics environment.

You will generate customer invoices, process driver payments, and maintain accurate financial records using Excel and related systems, while meeting strict deadlines. The role rewards accuracy, high-volume data entry capabilities, and the ability to improve billing

Qualifications

• Minimum of 2 years of accounting operations experience.
• Advanced proficiency in Microsoft Excel (VLOOKUP, XLOOKUP, Pivot tables).
• Typing speed of at least 50 wpm with high accuracy.
• Strong attention to detail when handling high-volume financial transactions.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities and meet time-sensitive deadlines.
• Flexibility to work outside standard office hours when necessary.

Responsibilities

• Prepare customer invoices for transportation services.
• Generate and maintain invoices using transportation management systems and Microsoft Excel.
• Process driver payments accurately and within established payment schedules.
• Respond to and resolve routine driver payment inquiries.
• Process accounts payable and accounts receivable transactions, including vendor invoices, receipts, and payment postings.
• Perform high-volume data entry involving billing, AP/AR, and driver payment information.
• Verify shipment details, service quantities, and applicable rates against customer and vendor contracts before processing invoices.
• Organize, categorize, and maintain billing documents, invoices, receipts, and other financial records.
• Respond to billing and payment inquiries from carriers, customers, and internal departments.
• Escalate billing disputes, rejected invoices, and complex discrepancies to the appropriate senior accounting personnel.
• Monitor outstanding receivables and follow up on unpaid invoices.
• Assist with month-end reporting and accounting-related requests.
• Follow established accounting and billing procedures and identify opportunities to improve transaction accuracy and workflow efficiency.
• Perform other related responsibilities as assigned.

Skills

Attention to detail

Time management

Communication skills

Data entry accuracy

Tools

Microsoft Excel

Job description

Job Title: Accounting Operations Specialist

Pay Rate: $65 to $75K/YEAR (with excellent benefits)

Job Requisition: PP00078

Location: Long Beach, CA

Our client is seeking a detail-oriented Accounting Operations Specialist to support financial transaction processing, customer billing, accounts payable, accounts receivable, and driver payment activities within a transportation and logistics environment.

This position is responsible for preparing customer invoices, processing driver payments, managing vendor invoices and payment transactions, maintaining accurate financial records, and resolving routine billing discrepancies. The ideal candidate will have strong Microsoft Excel skills, excellent data-entry accuracy, and the ability to manage high-volume financial transactions while meeting strict deadlines.

• Prepare customer invoices for transportation services, including drayage, storage, chassis, and cross-dock operations.
• Generate and maintain invoices using transportation management systems and Microsoft Excel.
• Process driver payments accurately and within established payment schedules.
• Respond to and resolve routine driver payment inquiries.
• Process accounts payable and accounts receivable transactions, including vendor invoices, receipts, and payment postings.
• Perform high-volume data entry involving billing, AP/AR, and driver payment information.
• Verify shipment details, service quantities, and applicable rates against customer and vendor contracts before processing invoices.
• Organize, categorize, and maintain billing documents, invoices, receipts, and other financial records.
• Respond to billing and payment inquiries from carriers, customers, and internal departments.
• Escalate billing disputes, rejected invoices, and complex discrepancies to the appropriate senior accounting personnel.
• Monitor outstanding receivables and follow up on unpaid invoices.
• Assist with month-end reporting and accounting-related requests.
• Follow established accounting and billing procedures and identify opportunities to improve transaction accuracy and workflow efficiency.
• Perform other related responsibilities as assigned.

Required Qualifications

• Minimum of 2 years of experience in accounting operations, billing, accounts payable, accounts receivable, or payroll processing.
• Advanced proficiency in Microsoft Excel, including:
• Formulas and functions - VLOOKUP, XLOOKUP, Pivot tables, etc.
• Data cleaning and organization.
• Typing speed of at least 50 words per minute with a high degree of accuracy.
• Strong attention to detail when handling high-volume financial transactions and data entry.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities and meet time-sensitive deadlines.
• Flexibility to work outside standard office hours when necessary to meet billing and payment deadlines.

Preferred Qualifications

• Experience in the transportation, trucking, or logistics industry.
• Direct experience with drayage operations and related billing activities.
• Familiarity with transportation management systems (TMS).
• Experience with Trinium, TMS EZ, or Blume software.