Accounting Specialist

Bernard Nickels & Associates; Warren (MI); On-site; USD 34,000 - 48,000; Part time

Job summary

Bernard Nickels & Associates is seeking an experienced Accounting Specialist to back the Finance Manager with day-to-day accounting tasks, invoice processing, reconciliations, and month-end close. The role requires 2-5 years of accounting experience, GAAP proficiency, and use of QuickBooks and Excel.

The position is onsite in Warren, MI, with a 3-month contract starting ASAP and potential extension. Strong organizational and communication skills are essential.

Qualifications

• Bachelor's degree in Accounting or Finance preferred.
• 2-5 years of accounting experience required.
• Strong knowledge of GAAP.
• Understanding of accrual accounting preferred.
• Experience with QuickBooks Online or QuickBooks Enterprise.
• Experience with PeopleSoft is a plus.
• Intermediate Excel skills (PivotTables and VLOOKUP).
• Familiarity with inventory management.

Responsibilities

• Verify, allocate, post, and reconcile accounting transactions.
• Identify and reconcile financial discrepancies by collecting and analyzing data.
• Review and process Quick Invoices against receiving documentation.
• Prepare financial packages containing invoices, timesheets, bid packages, and supporting documentation.
• Follow up with internal stakeholders to resolve billing and invoice questions.
• Complete monthly reconciliations of transportation and hauler invoices.
• Build and maintain accurate records of receipts and supporting documentation.
• Maintain organized documentation for financial projects.
• Assist with PeopleSoft accounting transactions.
• Support monthly close activities and meet reporting deadlines.
• Manage multiple priorities and deadlines in a fast-paced environment.
• Participate in and manage assigned accounting and finance projects.

Skills

GAAP knowledge

Analytical skills

Attention to detail

Communication skills

Time management

Problem-solving

Education

Bachelor's degree in Accounting or Finance

Tools

QuickBooks Online

QuickBooks Enterprise

PeopleSoft

PivotTables

VLOOKUP

Job description

Schedule: Monday-Friday, 9:00 AM-5:00 PM

Start Date: ASAP, 3 Month Contract with possibility of extension

Workplace: Onsite

Position Overview

We are seeking an experienced Accounting Specialist to support the Finance Manager with day-to-day accounting activities, invoice processing, reconciliations, financial documentation, and month-end close responsibilities.

The ideal candidate will have 2-5 years of accounting experience, a strong understanding of GAAP, and experience working with QuickBooks and Excel. An understanding of the accrual process is preferred.

Responsibilities

• Verify, allocate, post, and reconcile accounting transactions
• Identify and reconcile financial discrepancies by collecting and analyzing financial data
• Review and process PeopleSoft Quick Invoices against receiving documentation
• Prepare financial packages containing invoices, timesheets, bid packages, and supporting documentation
• Follow up with internal stakeholders to resolve billing and invoice questions
• Complete monthly reconciliations of transportation and hauler invoices
• Build and maintain accurate records of receipts and supporting documentation
• Maintain organized documentation for financial projects
• Assist with PeopleSoft accounting transactions
• Support monthly close activities and maintain close timelines to meet reporting deadlines
• Manage multiple priorities and deadlines in a fast-paced environment
• Participate in and manage assigned accounting and finance projects

Qualifications

• Bachelor's degree in Accounting or Finance preferred
• 2-5 years of accounting experience required
• Strong knowledge of Generally Accepted Accounting Principles (GAAP)
• Understanding of accrual accounting preferred
• Experience with QuickBooks Online or QuickBooks Enterprise
• Experience with PeopleSoft is a plus
• Intermediate Microsoft Excel skills, including PivotTables and VLOOKUPs
• Familiarity with inventory management
• Experience with financial modeling and report generation
• Strong analytical and problem-solving skills
• Excellent attention to detail
• Strong written and verbal communication skills
• Ability to work independently and collaboratively while managing shifting priorities

Candidates must be able to complete standard criminal background, drug, education, and employment screenings.

Interview Process: Resume review followed by a potential Microsoft Teams or onsite interview.