Ocean Freight Operations Coordinator - Import

Toll Group; Chicago, Northern (IL, KY); On-site; USD 65,560,000 - 111,586,000; Full time

Benefits offered by this job

Paid vacation

Sick time

Floating holiday time

Health benefits

Life insurance & personal accident

401k with company match

Job summary

Toll Group in Chicago, IL is seeking an entry-level Ocean Freight Operations assistant to coordinate import shipments, liaise with carriers, and maintain shipment records. You will prepare documents, monitor cargo movements, and support a fast-paced logistics team.

The role requires a high school diploma and 1–2 years in ocean freight or related operations, with proficiency in Microsoft Office. Training and career growth opportunities are provided.

Qualifications

• High school diploma or GED required.
• 1–2 years’ experience in ocean freight or logistics operations is preferred.
• Familiarity with freight management systems and Microsoft Office.

Responsibilities

• Coordinate ocean shipments for import, including booking and documentation.
• Liaise with shipping lines, freight forwarders, customs brokers, and transport providers.
• Prepare and process bills of lading and customs declarations.
• Track shipments and update internal systems; notify stakeholders of delays or changes.
• Assist with invoicing and general administrative tasks as directed by senior team members.

Skills

Ocean freight

Microsoft Office

Customer service

Attention to detail

Teamwork

Education

High school diploma

GED

Tools

Cargowise One

MS Office

Job description

About Toll Group

At Toll, we do more than just logistics - we move the businesses that move the world. Our 16,000 team members can help solve any logistics, transport, or supply chain challenge – big or small. We have been supporting our customers for more than 130 years. Today, we support more than 20,000 customers worldwide with 500 sites in 27 markets, and a forwarding network spanning 150 countries. We are proudly part of Japan Post — www.tollgroup.com

PRIMARY DUTIES & RESPONSIBILITIES

Coordinate ocean shipments for import, including booking and documentation. Liaise with shipping lines, freight forwarders, customs brokers, and transport providers to facilitate cargo movement. Prepare and process essential documentation such as bills of lading and customs declarations. Track shipments and update internal systems (e.g., CargoWise One); notify stakeholders of delays or changes. Arrange local transport and warehouse interactions for cargo pick-up and delivery. Maintain accurate shipment records and ensure compliance with customs and maritime regulations. Respond to customer inquiries and provide booking confirmations promptly. Support invoicing and basic cost entry tasks as directed by senior team members. Assist with general administrative tasks to ensure smooth operational workflow.

JOB REQUIREMENTS

Essential Minimum Qualifications High school diploma or GED 1–2 years’ experience in ocean freight or logistics operations (entry‑level candidates with relevant training may be considered). Basic understanding of customs and maritime regulations. Familiarity with freight management systems and Microsoft Office. Strong organizational skills and attention to detail. Ability to work in a fast‑paced, deadline‑driven environment. Team‑oriented with a proactive and customer‑focused approach. Willingness to learn and take on varied operational tasks.

PHYSICAL DEMANDS

This position is generally sedentary in nature; involves sitting most of the time but may involve walking or standing for brief periods of time. Ability to occasionally lift to 10 lbs. required. Ability to talk and hear required. Ability to perform repetitive motions required. Ability to occasionally move inside the office. Must be able to remain in a stationary position for up to 8 hours. Ability to move or position self to reach, lift, climb, balance, stoop and crouch required. Ability to read PC screens; detect colour coding, read fine print, and/or normal type size print required.

SKILLS ESSENTIAL TO THE JOB

Technical Knowledge of Global forwarding operations Computer skills, including good knowledge of Microsoft Office Experience dealing with customers, with a strong customer focus and service ethic Methodical, planned and organised with strong attention to detail Good time management Cargowise one system software experience preferred Business Results‑oriented and resilient Strong numerical and analytical skills Analytical with proven problem‑solving skills Follows procedure Planning, organisation, and execution skills Client focused with strong service ethic and skills Human Relations Interpersonal/Communication skills, especially listening Excellent written/verbal communication skills Team worker, with a natural tendency towards collaboration

ESSENTIAL PERSONAL ATTRIBUTES

Energetic, with a positive attitude Self-confident and willing to take responsibility Keen to learn and grow Ability to balance & meet the expectations of the client, Toll & shareholders Self-management – takes responsibility for tasks, agreed timeframes and outputs Attention to detail Flexible to changing priorities and operational needs Ambition to progress their career within Global Forwarding Exceptional personal standards of honesty, integrity and professionalism Results orientated; achievement driven Intelligent, lateral thinker Initiative & leadership, confident self‑starter Positive attitude Respect & empathy

Pay Transparency:

In compliance with applicable state and local laws, the salary range for this position varies based on the work location. Please review the ranges below: Expected base pay range: (CA, IL, NY) $22.88/hour- $38.94/hour This range represents the salary range for this position in these locations. Actual compensation will be determined based on geographic location, experience, qualifications, internal equity, and other job‑related factors.

Remote Work Considerations:

If the position allows remote work, the salary range applicable to the employee's home location will apply.

Internal Transfers/Promotions:

For current employees, compensation will be determined in accordance with the company’s internal mobility and compensation policies and may vary from the posted range based on current salary and job grade alignment.

Benefits and Other Compensation:

• Paid vacation
• Sick time
• Floating holiday time
• Health benefits
• Life insurance & personal accident insurance
• 401k with company match

What moves you?

At Toll, you can help play a vital role in delivering what matters. From food, fuel, medicine and rescue services, we keep businesses and communities thriving. Every day brings change. We see that as an opportunity. To be curious. To ask the right questions. And build meaningful connections. Because finding new ways to solve problems is what we do. With a bold vision to expand our global reach, our 16,000+ people bring a passion for progress. We collaborate in friendly, caring teams, supported by approachable leaders who give us the autonomy to quickly make decisions with impact. Learn and grow with industry‑leading training, alongside talented experts. Feel empowered to take on diverse challenges and new responsibilities to move you, our customers, and our world further.

Applicant eligibility and background checks

You must be entitled to work in United States of America and be prepared to undertake pre‑employment checks including a criminal history check and medical.

Additional Corporate Information

We are on a mission to help move the businesses that move the world. With over 130 years' experience, Toll Group, proudly part of Japan Post, operates an extensive global logistics network, covering road, air, sea and rail across 500 locations in more than 27 countries. We collaborate in friendly, caring teams, supported by approachable leaders who give us the autonomy to quickly make decisions with impact. Learn and grow through curiosity, with industry‑leading training, alongside talented experts. Play a vital role to deliver what matters while taking on diverse challenges and new responsibilities to move you, our customers and our world further.

At Toll everyone is welcome including those of all ages, ethnicities, genders and abilities.

To find out more about us visit www.careers.tollgroup.com

Visit https://www.careers.tollgroup.com to learn more.