Occupational Health Admin & Case Coordination Specialist

Conflux Systems; Orlando (FL); On-site; USD 40,000 - 57,000; Part time

Job summary

Conflux Systems is seeking a Contingent Occupational Health Administrative Assistant in Orlando, FL to support occupational health programs, case management, and records administration. The role focuses on compliance, data management, and customer service within a collaborative team.

The position involves coordinating scheduling, reporting, and vendor interactions, while ensuring privacy and regulatory adherence. The shift is standard business hours, 8:30 AM to 5:00 PM, Monday through Friday.

Qualifications

• High school diploma or equivalent.
• Experience in administrative support, healthcare administration, or related fields.
• Experience maintaining confidential records and handling sensitive information.
• Strong organizational, time management, and prioritization skills.
• Strong verbal and written communication skills.
• Proficiency with Microsoft Office and electronic recordkeeping systems.
• Ability to manage multiple priorities while maintaining accuracy.
• Ability to work independently and in a team.

Responsibilities

• Provide administrative and operational support for occupational health compliance programs.
• Coordinate case administration, including case creation, documentation management, status tracking, and routing of information.
• Maintain confidential occupational health records, databases, reports, and electronic documentation.
• Coordinate communications with employees, management, healthcare providers, vendors, and third-party administrators.
• Review documentation for completeness, identify discrepancies, obtain missing information, and escalate issues.
• Monitor program activities and case workflows to support timely completion of processes.
• Generate, maintain, and distribute reports, dashboards, and program metrics for decision-making.
• Provide customer service via email, phone, and other channels.
• Coordinate scheduling activities, appointments, and training events.
• Support invoice processing, billing activities, and vendor administration.
• Assist with audits, regulatory reporting, and compliance monitoring.
• Maintain program tracking tools and reporting systems.

Skills

Organizational skills

Communication skills

Multitasking

Attention to detail

Customer service

Education

High school diploma or equivalent

Tools

Microsoft Office

Electronic records systems

Job description

Conflux Systems is seeking a Contingent Occupational Health Administrative Assistant in Orlando, FL to support occupational health programs, case management, and records administration. The role focuses on compliance, data management, and customer service within a collaborative team.

The position involves coordinating scheduling, reporting, and vendor interactions, while ensuring privacy and regulatory adherence. The shift is standard business hours, 8:30 AM to 5:00 PM, Monday through Friday.