Hybrid Occupational Health Admin Specialist

Mom Corps; Jacksonville (FL); Hybrid; USD 25,000 - 39,000; Full time

Job summary

Mom Corps is seeking an experienced Occupational Health Administrative Assistant for a five month contract in Jacksonville, FL. The role provides administrative, operational, and program support for occupational health services, focusing on compliance, case management, records, reporting, and customer service.

The position is hybrid, requiring coordination with employees, healthcare providers, vendors, and internal teams to maintain timely and confidential occupational health processes and

Qualifications

• High school diploma or equivalent.
• Experience in administrative support, healthcare administration, or related fields.
• Experience maintaining confidential records.
• Strong organizational, time management, and prioritization skills.
• Strong verbal and written communication skills.
• Proficiency with Microsoft Office applications and electronic recordkeeping systems.
• Ability to manage multiple priorities with accuracy.
• Ability to work independently and in a team.
• Ability to provide professional customer service to employees, leaders, healthcare providers, vendors, and external stakeholders.
• Ability to learn occupational health, regulatory, and company processes.

Responsibilities

• Provide administrative support for occupational health programs and regulatory reporting.
• Coordinate case administration, documentation management, status tracking, and information routing.
• Maintain confidential occupational health records and databases per policy.
• Coordinate communications with employees, management, healthcare providers, vendors.
• Review documentation for completeness and escalate discrepancies.
• Support scheduling, invoicing, audits, and program improvement activities.

Skills

Administrative support

Healthcare administration

Case coordination

Customer service

Document management

Data management

Audits & compliance

Team collaboration

Process improvement

Attention to detail

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Mom Corps is seeking an experienced Occupational Health Administrative Assistant for a five month contract in Jacksonville, FL. The role provides administrative, operational, and program support for occupational health services, focusing on compliance, case management, records, reporting, and customer service.

The position is hybrid, requiring coordination with employees, healthcare providers, vendors, and internal teams to maintain timely and confidential occupational health processes and