Occupancy & Recertification Coordinator

WinnCompanies; Wethersfield (CT); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Generous PTO & holidays

Medical, dental, and vision coverage

401(k) with company match

Tuition reimbursement

Wellness programs

Hybrid work options

Job summary

WinnCompanies is seeking an Occupancy Specialist I for Executive Square, a 240-unit affordable, senior housing community in Wethersfield, CT. You will assist the Property Manager with initial, interim and annual tenant recertifications, ensuring accuracy and regulatory compliance.

The role involves coordinating with agencies, preparing vouchers, managing waitlists, and supporting move-ins and resident communications. Strong admin skills and familiarity with MS Office preferred.

Qualifications

• High school diploma or GED equivalent.
• 1-3 years of relevant work experience.
• A current vehicle license in good standing and meet the driving records standards.
• Experience with computer systems, particularly Microsoft Office.
• Solid verbal and written communication skills.
• Good organizational and administrative skills.
• Ability to consistently meet required deadlines and follow schedules.
• Ability to complete repetitive tasks with a high level of detail.
• Ability to plan and schedule 4 months of work activity.

Responsibilities

• Process initial, interim, and annual recertifications.
• Notify residents of their impending recertifications using notices supplied by Property Management Software.
• Conduct the recertification interviews with residents.
• Review each recertification to ensure that all checklist items are complete.
• Send recertification verification forms to the appropriate agencies and other entities.
• Complete the recertification worksheet for HUD/state/local offices.
• Assist with property reviews by owners/regulators/auditors.
• Ensure information is accurate in Property Management Software.
• Comply with Tax Credit and Resident file regulations.
• Assist with move-in processes.
• Ensure compliance with funding/regulatory agency requirements.
• Maintain residents' personal information per law.
• Ensure timely recertification reports and Resident communications.
• Manage waitlists and prospect communications per regulations.
• Engage in marketing to increase prospect activity and tours.
• Assist with subsidy contract renewals and utility allowances.

Skills

Verbal & written communication

Organizational & administrative skills

Deadline-oriented

Attention to detail

Planning 4 months of work

Education

High school diploma or GED

Tools

Microsoft Office

Yardi

RealPage

SHCM certification

Job description

WinnCompanies is seeking an Occupancy Specialist I for Executive Square, a 240-unit affordable, senior housing community in Wethersfield, CT. You will assist the Property Manager with initial, interim and annual tenant recertifications, ensuring accuracy and regulatory compliance.

The role involves coordinating with agencies, preparing vouchers, managing waitlists, and supporting move-ins and resident communications. Strong admin skills and familiarity with MS Office preferred.