Occupancy Coordinator | Romney Meadows

ALCO Management; Lafayette (IN); On-site; USD 24,000 - 28,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k) with company contribution

Paid time off and holidays

Job summary

ALCO Management, Inc. seeks an Occupancy Coordinator to support the Community Manager in maintaining the waitlist and ensuring compliance with Section 8 regulations.

Responsibilities include processing applications, completing leases, and handling certifications with HUD and Local Housing Authorities. The role requires strong detail orientation, multitasking ability, and proficient use of Microsoft Office and property management software, all while maintaining strong relationships with residents

Qualifications

• Must have solid understanding and experience with Section 8 program requirements and HUD compliance regulations.
• Detail oriented with ability to manage multiple deadlines for certifications and regulatory reporting.
• Able to work in a fast-paced, deadline-driven environment.
• Capable of multi-tasking and maintaining accurate documentation.
• Professional communication with residents, regulatory agencies, and staff.
• Proficient with Microsoft Office and property management software.

Responsibilities

• Maintain and manage the property waitlist per Section 8 and regulatory requirements.
• Process rental applications, prepare leases, and ensure occupancy documentation compliance.
• Complete initial and interim/yearly recertifications timely and accurately.
• Maintain resident files in compliance with HUD, Local Housing Authority, and company policies.
• Explain lease provisions and program requirements to residents.
• Operate property management software and standard office equipment.
• Ensure timely submission of records and regulatory reports.

Skills

Section 8 knowledge

HUD compliance

Detail oriented

Multitasking

Communication

Driver’s license

Microsoft Office

Property management software

Education

High School diploma or equivalent

Tools

Microsoft Office (Excel/Word/Outlook)

EIV systems

Property management software

Job description

SUMMARY OF POSITION

The Occupancy Coordinator is responsible for supporting the Community Manager in maintaining the waitlist and ensuring full compliance with Section 8 regulatory requirements at the assigned community. This role oversees the timely and accurate completion of initial move-in files, interim recertifications, and annual recertifications in accordance with HUD and Local Housing Authority guidelines. The Occupancy Coordinator ensures all resident documentation is complete and compliant, executes leases within approved parameters, and maintains strong working relationships with residents and regulatory partners while contributing to an organized, compliant, and resident-focused environment in a fast-paced, ever-changing setting.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Maintain and manage the property waitlist in accordance with Section 8 and regulatory requirements.
• Process rental applications, prepare leases, and ensure all occupancy documentation is completed and submitted in compliance with established standards.
• Complete and approve initial certifications, interim recertifications, and annual recertifications in a timely and accurate manner.
• Maintain all resident files and supporting documentation to ensure compliance with HUD, Local Housing Authority, and company policies.
• Execute residential leases and related documents within approved rental schedules under the supervision of the Community Manager.
• Demonstrate knowledge of and maintain strict adherence to lease agreements, building regulations, and governmental requirements governing property operations.
• Explain lease provisions and program requirements to prospective and current residents.
• Assist in enforcing community rules, company policies, and procedures to maintain a productive and peaceful community.
• Maintain regular communication with the Community Manager, Regional Property Manager, and Central Office staff.
• Develop and maintain professional working relationships with residents, prospective residents, municipal officials, and Local Housing Authorities.
• Complete and submit all required records, reports, and documentation accurately and within required timeframes.
• Operate property management software, EIV systems, and standard office equipment necessary to perform job duties.
• Perform other duties as assigned to support property operations and regulatory compliance.

WORK ENVIRONMENT

• Ability to work effectively in a fast-paced, ever-changing environment while managing multiple priorities and strict compliance deadlines.

KNOWLEDGE & SKILL REQUIREMENTS

• Must have solid understanding and experience with Section 8 program requirements and HUD compliance regulations.
• Must be detail oriented and able to manage multiple deadlines related to certifications and regulatory reporting.
• Ability to work effectively in a fast-paced, deadline-driven environment.
• Must be able to multi-task and maintain accurate documentation.
• Ability to communicate professionally and effectively with co-workers, residents, regulatory agencies, and corporate staff.
• Must be proficient with Microsoft Office (Excel, Word, and Outlook) and property management software systems.
• Must meet underwriting standards for fidelity bond insurance and not be on the HUD Denied Participation List.
• Must possess a valid driver’s license and meet insurability requirements if operating a personal vehicle for company business.
• High School diploma or equivalent required; affordable housing or property management experience strongly preferred.

Compensation & Benefits

The salary range for this position is $17.50 – $20.00 annually. Final compensation will be determined based on experience, qualifications, certifications, geographic considerations where applicable, and internal equity.

In addition to base pay, eligible team members may participate in performance-based incentives where applicable.

ALCO offers a comprehensive benefits package that includes medical, dental, and vision coverage; company-paid life and disability insurance; 401(k) with company contribution; paid time off; and paid holidays.

Pre-Employment Requirements

All offers of employment are contingent upon successful completion of a background check and drug screening, in accordance with ALCO’s policies and applicable law.

ALCO reserves the right to adjust responsibilities and expectations based on business needs. Candidates may be required to complete assessments, background checks, and reference checks as part of the hiring process.

ALCO Management is committed to building a team that reflects the communities we serve. We welcome candidates from all backgrounds and experiences. Every qualified applicant will receive consideration for employment without regard to race, color, ethnicity, national origin, ancestry, religion or creed, sex, pregnancy, sexual orientation, gender identity or expression, age, marital status, disability, genetic information, military or veteran status, or any other characteristic protected under federal, state, or local law.

No Search Firms

ALCO Management does not accept unsolicited resumes or candidate submissions from search firms or recruiting agencies. Submissions made without a current written agreement with ALCO will not create an obligation for payment of any fees, including if the candidate is hired.