OAP - 4- B OALC Student Services/Records Administrative Professional

Osseo Area Learning Center; Brooklyn Park (MN); On-site; USD 78,387,000 - 85,418,000; Full time

Benefits offered by this job

Meaningful work

Professional growth opportunities

Benefits

Mentorship programs

Summer opportunities

Job summary

Osseo Area Learning Center in Brooklyn Park, MN seeks a capable Administrative Professional to manage student records and site operations. You will handle master scheduling, enrollment data, and confidential files while supporting counseling and admin staff.

The role requires strong clerical skills, attention to confidentiality, and the ability to balance multiple tasks with limited supervision. Starts immediately with full-time hours and a competitive wage.

Qualifications

• Extensive secretarial/clerical skills incl. word processing and data entry.
• Strong written and verbal communication; grammar and composition.
• Skills in developing and maintaining computerized record systems.
• Knowledge of district policies affecting building operations.
• Organized with ability to handle multiple tasks with minimal supervision.
• Ability to maintain confidentiality of materials and information.
• Detail oriented with proactive problem solving.
• Ability to adapt procedures and implement changes.

Responsibilities

• Work with administration and counseling staff to create and maintain master schedule and enrollments for all OALC programs.
• Prepare and maintain forms, reports and records for students including transcript management and file purging.
• Provide secretarial/clerical support: transcribing, typing, filing, word processing, meeting minutes.
• Greet visitors and answer questions for the general public, students and staff; route inquiries as needed.
• Maintain calendars for site, department and supervisors; update handbooks and manuals.
• Familiarize new staff with office procedures and coordinate mail incoming/outgoing.
• Assist with other duties as assigned by administration or business manager.

Skills

Secretarial skills

Data entry

Word processing

Record keeping

Confidentiality

Multitasking

Education

High school diploma

Job description

OAP - 4- B OALC Student Services/Records Administrative Professional

Osseo Ind School District 279 Osseo Area Learning Center - Brooklyn Park, Minnesota Open in Google Maps

Job Details

Job ID: 5915082

Application Deadline: Posted until filled

Posted: Sep 03, 2026 5:00 AM (UTC)

Starting Date: Immediately

Job Description

Job Summary:To inspire and prepare each and every scholar with the confidence, courage and competence to achieve their dreams; contribute to community; and engage in a lifetime of learning by providing specialized clerical and technical duties related to the assignment or placement, as well as related responsibilities requiring creative solutions to specialized site/department needs. Answer correspondence and assemble highly confidential and sensitive information. Interact with a diverse group of external customers as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize, and organize and carry out a diversified workload, and make recommendations for changes in office practices or procedures.

Responsibilities and duties include:

• Work with administration and counseling staff to create and maintain master schedule, student enrollments, applications and waitlist, student schedules and changes for all OALC programs (including extended time programming)
• Answer questions, prepare and maintain forms, reports and file/maintain records for students (i.e. schedule and grade changes, transcript management, annual purging of student cum files, student advisory folders, filling out student verification forms, etc.)
• Provide secretarial/clerical support in the form of transcribing, typing, filing, word processing, duplication of materials, prepare agendas and meeting minutes, laminating etc.
• Greet visitors, answer questions/concerns pertaining to the administrative function for general public, students and faculty staff. Receive incoming calls and refer to appropriate source as needed.
• Maintain site, department and/or supervisors calendars.
• Create, update, and maintain handbooks and manuals.
• Familiarize new staff with appropriate office procedures.
• Receive, open and distribute mail. Prepare outgoing mail.
• Other duties as assigned by administration/business manager

Minimum qualifications include:

• High school graduate or equivalent.

Preferred qualifications include:

• Vocational training in secretarial office procedures desirable.
• Work experience in a related area within an educational system.

Skills, Knowledge, abilities:

• Extensive secretarial/clerical skills including word processing/data entry.
• Strong written and verbal communication skills; correct grammar, spelling and composition skills.
• Skills in developing and maintaining computerized record systems.
• Knowledge of district policies as they affect the general operation of the building.
• Organized and capable of carrying out multiple tasks with minimal supervision.
• Ability to maintain confidentiality of the materials and information disseminated daily.
• Accurate and detail oriented.
• Ability to anticipate needs, develop new procedures and implement changes.
• Human relation strengths including helping, serving, exchanging information.

Salary: Class 4-A, $27.36 to $29.81 hourly

Bargaining unit: Osseo Administrative Professionals (OAP)

FTE: Full time, 8 hours per day; 260-261 workdays per year

Osseo Area Schools offers:

• Meaningful and impactful work
• Opportunities to grow professionally
• A variety of benefits
• Mentorship programs for teachers and educational support professionals
• Summer opportunities
• ...and more!

Equal Employment Opportunity Statement:

Osseo Area School District ISD 279 is an Equal Opportunity, and veteran-friendly employer.

Osseo Area School District ISD 279 ensures equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, sexual orientation or disability. Osseo Area School District is committed to a workforce that reflects the diversity of the district and strongly encourages persons to apply who can strengthen our diversity. For more information, view the District’s Equal Opportunity and Prohibition Against Discrimination, Harassment and Violence Policy.

Veteran’s Preference: If you are an eligible veteran, please submit a legible copy of your DD214 with your application.

Accommodation: If you have a disability that requires an accommodation during the selection process, please email Human Resources at [e-mail] or call 763-391-7007.

Background Check Upon Conditional Offer:

Background checks are conducted upon receiving a conditional offer. Employees must complete a background check and are responsible for the background fee. A passing background is required. Criminal convictions are reviewed on a case-by-case basis.

Position Type: Full-Time

Job Categories: Support Staff > Administrative Assistant

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Contact HR or the Site with any questions regarding the position
• Email: [e-mail]