OAP - Elementary School Administrative Professional (4-A)

Osseo Area Schools

Brooklyn Park (MN)

On-site

USD 37,000 - 40,000

Full time

7 days ago

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Job summary

Park Brook Elementary School, part of Osseo Area Schools, seeks an Administrative Professional to provide comprehensive secretarial and clerical support to the principal and staff. The role emphasizes building a welcoming culture and coordinating office functions.

The candidate will manage student registrations for Focus on Fitness initiatives, organize class rosters for activities, and serve as the main point of contact for families and the community.

Qualifications

High school diploma or equivalent is required.
Lead secretary/administrative assistant experience in an elementary school.
Ability to design and implement new administrative processes.
Proficiency with Synergy, Microsoft Office, Google Suite and related platforms.
Strong organizational skills and meticulous record keeping.

Responsibilities

Register students for Focus on Fitness Initiative programs (e.g., Twin Cities 5K).
Assist with class list organization for before/after school activities.
Provide extensive secretarial support to the principal and staff.
Maintain organized digital and paper records and filing systems.
Direct substitute teachers, manage schedules, and collect reports.
Greet visitors and liaise with families and the community.
Plan and coordinate school events and prepare parent communications.
Answer phones and distribute communications across platforms.
Support health-related communications when needed.

Skills

Office admin

Project management

Tech proficiency

Communication

Interpersonal

Education

High school diploma

Tools

Synergy

Microsoft Office

Google Suite

Job description

Job Duties

Job ID:5896078

Application Deadline: Posted until filled

Starting Date: Immediately

Position Type: Full-Time

Park Brook Elementary is a school with a Focus on Fitness Initiative to increase academic growth and positive behaviors. The candidate selected for this position should be supportive of this initiative.

Job Summary: To inspire and prepare each and every scholar with the confidence, courage, and competence to achieve their dreams, contribute to the community, and engage in a lifetime of learning. The Administrative Professional at Park Brook Elementary School provides in-depth secretarial and clerical support to the principal and staff. This role is critical in building a welcoming and supportive culture, acting as the primary point of contact for students, staff, families, and the wider community. The ideal candidate is a proactive self-starter who can build administrative systems and procedures, with a major emphasis on the organization and coordination of all internal clerical office functions.

Responsibilities And Tasks Include

The individual selected for this position will assist with registering students for programs associated with the Focus on Fitness Initiative, such as Twin Cities 5K. Park Brook has a number of before/after school activities, and it is essential for the OAP to assist with class list organization.

Administrative Support & Organization

Provide extensive secretarial and clerical support to the principal and school staff, including typing, filing, and duplicating materials.

Maintain a high level of organization for all general files to ensure easy and accessible access.

Direct substitute teachers to appropriate classrooms, provide them with schedules, and collect end-of-day reports.

Maintain records of staff absences and process all required personnel forms.

Respond to minor health concerns during the absence of the health specialist.

Assist in the office organization, including filing systems (digital and paper) and establishing communication systems.

Student & Family Support

Greet visitors and serve as a liaison between the principal, staff, students, parents, and the general public.

Enroll and withdraw students, maintain accurate and confidential student records, and request records for new students.

Organize and prepare scheduling materials for parent-teacher conferences and other events.

Provide community resource information to families as needed.

Assist with community liaison duties.

Communication & Community Building

Answer phones and direct calls, serving as the primary representative of the school.

Design occasional flyers, signage, and other communication materials for special school events.

Assist in planning and coordinating school events, including open house and other large-scale functions.

Manage incoming and outgoing correspondence, including email, social media, and newsletters.

Prepare and distribute parent communications through multiple platforms (e.g., Talking Points, Blackboard).

Possess a personality of compassion, joy, and humor to help build a strong, positive culture.

Minimum Qualifications Include

High school diploma or equivalent.

Essential Experience & Skills

Extensive Experience: Proven record of successfully managing the administrative functions of an elementary school as a lead secretary or administrative assistant.

Project Management & System Design: Demonstrated ability to manage complex, long-term projects and design and implement new administrative processes and procedures from scratch.

Technology Proficiency: Advanced skills in relevant software, including student information systems (e.g., Synergy), Microsoft Office Suite (Word, Excel, Publisher, Access), Google Suite, and various communication platforms.

Documentation & Record Keeping: Meticulous organizational skills with experience in creating and maintaining accurate records from the very beginning.

Key Qualities

Outgoing and People-Centered: A naturally outgoing personality with a genuine love for connecting with students, families, and staff.
Compassionate and Empathetic: Possesses a deep sense of compassion, particularly for families navigating a new school environment.
Energetic and Positive: A can-do attitude and a high level of energy to inspire optimism and enthusiasm.
Proactive and Solution-Oriented: A self-starter who anticipates needs and actively seeks solutions to problems.
Adaptable and Flexible: The ability to thrive in a dynamic, ever-changing environment.
Fun and Approachable: A candidate who can infuse fun and joy into the school office, creating a warm and inviting atmosphere.

Salary: Class 4-A, $27.36 to $29.81 hourly

Bargaining unit: Osseo Administrative Professionals (OAP)

Work schedule: 7:30 am to 4:00 pm. Attendance at certain events such as open house, conferences, before or after-school events, etc. may be required.

FTE: Full time, 8 hours per day; 219 workdays per year (includes 9 paid holidays)

Desired start date: to be determined, as soon as possible

Osseo Area Schools Offers

Meaningful and impactful work
Opportunities to grow professionally
A variety of benefits
Mentorship programs for teachers and educational support professionals
Summer opportunities
and more!

Equal Employment Opportunity Statement

Osseo Area School District ISD 279 is an Equal Opportunity, and veteran-friendly employer.

Osseo Area School District ISD 279 ensures equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, sexual orientation or disability. Osseo Area School District is committed to a workforce that reflects the diversity of the district and strongly encourages persons to apply who can strengthen our diversity. For more information, view the District’s Equal Opportunity and Prohibition Against Discrimination, Harassment and Violence Policy.

Veteran’s Preference: If you are an eligible veteran, please submit a legible copy of your DD214 with your application.

Accommodation: If you have a disability that requires an accommodation during the selection process, please email Human Resources at HR@district279.org or call 763-391-7007.

Background Check Upon Conditional Offer

Background checks are conducted upon receiving a conditional offer. Employees must complete a background check and are responsible for the background fee. A passing background is required. Criminal convictions are reviewed on a case-by-case basis.

Minimum Education Required

N/A

Minimum Experience Required

N/A

Shift

First (Day)

Number of Openings

Veterans Encouraged to Apply

Yes

Compensation

$27.36 - $29.81 / Hourly

Postal Code