NYPA Project Coordinator (IT-1380)

Voyatek; City of White Plains (NY); On-site; USD 44,000 - 47,000; Full time

Benefits offered by this job

Flexible Work Schedules

Health, Dental, and Vision Insurance

401(k) Retirement Plan with Company

Wellhub Fitness and Wellness Platform

Pet Insurance

Training Opportunities

Employee Referral Bonus Program

Job summary

Voyatek in White Plains, NY seeks a Project Coordinator to manage IT projects end-to-end under PMO governance. You will bridge business and IT, track schedules and deliverables, and support multiple workstreams with Agile, Waterfall, and hybrid methods. A strong focus on communication, vendor coordination, and timely reporting is essential to success.

Qualifications

• Understand the software development process and IT project management methodologies (Agile, Waterfall).
• Strong and tested project coordinator skills including organization, communication, standups, data updates, vendor management.
• Organized, good communicator, deadline driven, planner, problem solver, and agile.
• Promote positive, inclusive environment across teams and vendors.
• Outstanding record of project coordination success, with effective cross-team collaboration.
• Proficiency in Excel, PowerPoint, and SharePoint required.

Responsibilities

• Coordinate multiple projects and lead small projects as assigned.
• Bridge between business and IT in support of the PM.
• Support IT workstreams and PMO documents.
• Monitor project schedule and deliverables.
• Track progress and report updates to PMO.
• Identify risks impacting delivery and escalate.
• Coordinate under PM supervision.
• Apply IT PMO methodologies (Agile, Waterfall, hybrid).
• Foster collaboration with IT and business units.
• Maintain stakeholder communication and manage expectations.
• Prepare reports, presentations, correspondence as required.
• Follow up on outstanding requests.

Skills

Project coordination

Communication

Organization

Agile / Waterfall

Vendor management

Education

Bachelor's degree in business or technical field

Tools

Excel

PowerPoint

SharePoint (MS 365)

Power BI

DevOps (nice to have)

Job description

Opportunity Details

Full Time

NYPA Project Coordinator (IT-1380)

White Plains, NY

Voyatek delivers outcome-driven technology solutions to public sector agencies and higher education institutions nationwide.

For example, our technology:

• Facilitates access to nutritious food for children of mothers participating in the WIC program
• Supports first responders in reducing opioid overdoses within their communities
• Empowers colleges and universities to identify and thwart financial aid fraud
• Equips teachers with valuable insights to identify students requiring additional support
• Enhances efficiency for state tax agencies, leading to 99% faster return processing and quicker refunds for taxpayers

With a focus on Tax & Revenue, Health & Human Services, and Justice & Public Safety, Voyatek combines the scale to support large complex projects with the agility and accessibility of a boutique solutions provider. Together, Voyatek and its customers work to improve population wellbeing, create safer communities, and foster a thriving economy.

We’re more than a technology company -- we’re an outcomes company.

We encourage our employees to think differently, ask tough questions, and relentlessly pursue what’s best for our customers and the residents they serve.

We believe that the value of technology is defined by its human impact. If you agree, you’ve come to the right place.

Voyatek is seeking applicants to occupy the position of Project Coordinator within our team. Please note that this position requires a commitment to full-time employment and is not open to contractors.

Key Responsibilities

• Ability to coordinate multiple projects and lead small projects as assigned.
• Act as the bridge between the business and IT in support of the PM.
• Support the IT workstream and documents of projects via IT PMO processes, procedures, and tools for assigned projects.
• Monitor the project schedule and deliverables.
• Track progress and report updates to the project/program manager.
• Recognize problems or situations that will or may impact the project delivery.
• Coordinate the project under the supervision of the project manager.
• Utilize IT project management methodologies (Agile, Waterfall, hybrid) to drive technical solution delivery.
• Assist in fulfilling requirements for the IT PMO and IT Governance process
• Work collaboratively with project teams, various IT teams, and related business unit staff.
• Promote and maintain communication between project team members and stakeholders and manage expectations.
• Prepare correspondence, presentations and/or reports as required.
• Follow-up on correspondence and outstanding requests for resolution.

Qualifications

• Understand the software development process and experience in IT project management methodologies (Agile, Waterfall).
• Strong and tested project coordinator skills including organization skills, communication skills, daily standups, creation and presentation of data (updates, status, etc.), vendor management.
• Organized, good communicator, deadline driven, planner, problem solver, and agile.
• Ability to promote and maintain a positive and inclusive work environment with project team members, co-workers, management, and vendors by behaving, collaborating, and communicating in a manner consistent with professional standards.
• Superior interpersonal skills to ensure open communication across project teams. Ability to handle broad-based, often complex, communication for internal and/or external audiences.
• Outstanding record of project coordination success
• Intermediate-Advanced Excel, PowerPoint, SharePoint (i.e. M365) skills
• Power BI and DevOps would be nice to have
• Bachelor's degree in business or technical field.
• Minimum 3 years of increasing responsible experience, including successfully coordinating various IT projects in a matrixed environment.
• Prior experience with ERP and/or HCM applications and/ or implementations preferred.

Compensation

The wage range for this role reflects the wide array of factors considered in compensation decisions. These factors include, but are not limited to, skill sets, experience, training, licensure and certifications, and geographic location. Compensation decisions are based on the unique facts and circumstances of each case. A reasonable estimate of the hourly range is $32.00 - $34.00.

Benefits

At Voyatek, we believe in supporting our employees with a comprehensive benefits package designed to enhance their well-being and professional growth. Please note that eligibility for certain benefits may vary based on your role and employment status.

• Flexible Work Schedules
• Health, Dental, and Vision Insurance
• Medical, Limited, & Dependent Flexible Spending Accounts (FSA)
• Health Savings Account (HSA) with Employer Contributions
• Company-Paid and Voluntary Life Insurance
• Long and Short-Term Disability Insurance
• Accident, Critical Illness, & Hospital Indemnity Insurance
• 401(k) Retirement Plan with Company Match and Immediate Vesting
• Wellhub Fitness and Wellness Platform
• Pet Insurance
• Training Opportunities
• Employee Referral Bonus Program

Background Check

We are committed to fostering a workplace that supports both your personal and professional aspirations. As part of our commitment to maintaining a compliant workplace, all final candidates will undergo and must successfully pass a pre-employment (post offer) background check. The background check may include, but is not limited to, verification of employment history, education, criminal records, and other relevant checks. Background check results will be evaluated in accordance with applicable law. For certain positions, additional client-specific background screenings may be required at the time of hire or in the future, in accordance with client requirements.

Equal Employment Opportunity

Voyatek provides equal employment opportunities to all employees and applicants for employment. Voyatek will make employment decisions without regard to race, color, creed, ancestry, national origin, citizenship, sex or gender (including pregnancy, childbirth, and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status or domestic violence victim status, religion, age, disability, genetic information, service in the military, or any other characteristic protected by applicable federal, state, or local laws and ordinances. Employment decisions include all terms and conditions of employment, including recruitment and hiring, job assignment/ placement, promotion, upgrading, demotion, termination, layoff, recall, transfer, leave of absence, rates of pay or other compensation, internship, and training.