NY ARNG PHA Event Coordinator (Part-Time Weekend)

LAUKOA; New York (NY); On-site; USD 51,000 - 55,000; Part time

Job summary

LAUKOA is seeking a PHA Event Coordinator to support Periodic Health Assessment and Mental Health Assessment events for the NY Army National Guard. The role is on-site and weekends-focused, with some occasional weekdays, on a part-time, as-needed basis across New York State.

The position requires extensive experience in coordinating high-volume healthcare events, supervising multidisciplinary teams, and maintaining HIPAA compliance, with hourly pay of $37.50 plus travel expenses.

Qualifications

• 10+ years of experience in event leadership, coordination, operations, or program/event management.
• Experience planning healthcare, medical readiness, or high-volume events.
• Experience supervising multidisciplinary clinical and administrative personnel in fast-paced event environments.
• Strong leadership, customer service, interpersonal, and oral/written communication skills.

Responsibilities

• Coordinate and oversee on-site execution of NYARNG PHA/MHA events
• Serve as primary contractor point of contact for event execution, scheduling, staffing coordination, operational readiness, and issue resolution
• Coordinate site setup, staffing assignments, equipment accountability, records management, and coordination with Government representatives and installation personnel
• Ensure contractor personnel report as scheduled and maintain required credentials and training
• Monitor Service Member throughput, patient flow, and overall operational efficiency throughout the event
• Identify and resolve staffing shortages, bottlenecks, and operational deficiencies in real time
• Oversee quality assurance procedures and ensure timely completion of required documentation, reports, referrals, and medical readiness data
• Immediately notify the Government of significant operational, clinical, safety, credentialing, privacy, or staffing issues that may affect mission execution or Service Member care
• Maintain on-site supervisory authority throughout scheduled events and ensure services are delivered professionally and in accordance with applicable requirements
• Safeguard Service Member information and ensure compliance with HIPAA, privacy, occupational safety, and applicable federal, state, DoD, Army, and National Guard requirements

Skills

event leadership

operations

program management

staffing coordination

communication skills

Tools

Microsoft Word

Excel

SharePoint

Outlook

Job description

LAUKOA brings together a diverse portfolio of companies delivering mission-critical services to the Department of Defense, federal agencies, and commercial organizations. From environmental stewardship and infrastructure support to technology, operations, maintenance, and construction services, we help clients accomplish their goals through expertise, innovation, and trusted partnerships. Rooted in Native Hawaiian values, we are committed to delivering results that strengthen organizations, communities, and future generations.

Whether you’re building critical infrastructure in Greenland, supporting federal health programs in Florida, or protecting ecosystems in the Pacific, LAUKOA brings together people who care about what they do.

Current job opportunities withLAUKOA are posted here as they become available. Check back often for new positions!

Mahalo for your interest in this role! Please see the full position description below and click Start Your Application when ready. For more information about LAUKOA, please visit https://www.laukoa.com.

SUMMARY:

Laukoa is currently seeking a PHA Event Coordinator to support Periodic Health Assessment (PHA) and Mental Health Assessment (MHA) events for the New York Army National Guard (NYARNG). The PHA Event Coordinator is responsible for the overall planning, synchronization, execution, and administrative oversight of assigned events and serves as the primary contractor point of contact for on-site event execution. Work is primarily on weekends, with some occasional weekdays, at varying sites throughout New York. All work is a part-time "as needed" basis.

Hourly Pay: $37.50 Plus Travel Expenses

DUTIES AND RESPONSIBILITIES:

• Coordinate and oversee on-site execution of NYARNG PHA/MHA events
• Serve as the primary contractor point of contact for event execution, scheduling, staffing coordination, operational readiness, and issue resolution
• Coordinate site setup, staffing assignments, equipment accountability, records management, and coordination with Government representatives and installation personnel
• Ensure contractor personnel report as scheduled and maintain required credentials and training
• Monitor Service Member throughput, patient flow, and overall operational efficiency throughout the event
• Identify and resolve staffing shortages, bottlenecks, and operational deficiencies in real time
• Oversee quality assurance procedures and ensure timely completion of required documentation, reports, referrals, and medical readiness data
• Immediately notify the Government of significant operational, clinical, safety, credentialing, privacy, or staffing issues that may affect mission execution or Service Member care
• Maintain on-site supervisory authority throughout scheduled events and ensure services are delivered professionally and in accordance with applicable requirements
• Safeguard Service Member information and ensure compliance with HIPAA, privacy, occupational safety, and applicable federal, state, DoD, Army, and National Guard requirements

QUALIFICATIONS:

• 10+ years of experience in event leadership, coordination, operations, or program/event management
• Demonstrated experience planning, coordinating, and executing healthcare, medical readiness, clinical, or similar high-volume events
• Experience supervising multidisciplinary clinical and administrative personnel in fast-paced event environments
• Strong operational management skills, including staffing, workflow, records, equipment, quality assurance, and competing event requirements
• Proven success resolving staffing shortages, workflow bottlenecks, and operational issues in real time
• Strong leadership, customer service, interpersonal, and oral/written communication skills
• Basic computer knowledge and skills, including Microsoft Word, Excel, Outlook, and SharePoint
• Available to work at military locations throughout New York State, including weekends and occasional weekdays
• Must complete required contract training and maintain required system, background, and military installation access
• Must comply with HIPAA, privacy, occupational safety, and applicable federal, state, DoD, Army, and National Guard requirements
• Collaborative, solutions-oriented, and comfortable maintaining on-site supervisory authority and escalating significant event issues promptly

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

• Occasionally required to stand and walk
• Continually required to sit
• Continually required to utilize hand and finger dexterity
• Continually required to talk and hear

LAUKOA is an Equal Opportunity/VEVRAA federal contractor. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status, or any other characteristic protected by law.

LAUKOA offers a best-in-class benefits program including medical, dental, and vision insurance; a 401(k) program with employer match; paid vacation and sick leave; employer-paid basic life and AD&D insurance; an Employee Assistance Program; and a flexible work environment. Additionally, employees can choose from several voluntary benefits including critical illness coverage; accident insurance; identity theft coverage; pet insurance, and more.

LAUKOA gives preference to internal candidates. If no internal candidate meets our qualifications, external candidates will be given consideration.