NY ARNG PHA Event Administrative Support (Part-Time Weekend)

Career Opportunities; United States; Hybrid; USD 32,000 - 36,000; Part time

Benefits offered by this job

Medical, dental and vision insurance

401k with employer match

Paid vacation and sick leave

Life insurance and AD&D

Job summary

LAUKOA seeks part-time Event Administrative Support staff to assist Periodic Health Assessment (PHA) events across New York State, primarily on weekends with some weekdays. Roles involve front desk support, check-in, documentation handling, and coordinating with event staff.

Requirements include a high school diploma or equivalent, strong organizational and customer service skills, and ability to work across multiple NY locations. HIPAA compliance training is required.

Qualifications

• High school diploma or equivalent required.
• Experience in administrative reception, front desk, customer service or office support preferred.
• Ability to work in fast-paced environments with large numbers of Service Members.
• Strong organizational skills and attention to detail.
• Excellent customer service and communication skills.
• Basic computer skills including Word, Excel, Outlook and SharePoint.
• Able to handle confidential information.
• Willingness to work at various NY locations including military installations.

Responsibilities

• Support PHA events for NYARNG Service Members.
• Check in Service Members and verify identity, appointment, and roster information.
• Distribute and collect event documentation.
• Track attendees and direct them to stations.
• Maintain event rosters and records.
• Assist with check-out and collection of completed documents.
• Organize and safeguard Service Member records.

Skills

Customer service

Organizational skills

Communication

Teamwork

Education

High school diploma or equivalent

Tools

Microsoft Word

Excel

Outlook

SharePoint

Job description

For more information about LAUKOA please visit httpswwwlaukoacom

SUMMARY

This is a non clinical position and does not require a medical license or certification Laukoa is currently seeking Event Administrative Support staff to support Periodic Health Assessment PHA events located throughout the State of New York for the New York Army National Guard NYARNG Work is primarily on weekends with some occasional weekdays at varying sites throughout New York All work is on a part time as needed basis

Hourly Pay 23-26 Plus Travel Expenses

DUTIES AND RESPONSIBILITIES

• Support Periodic Health Assessment PHA events for NYARNG Service Members
• Check in Service Members and verify identity appointment and roster information
• Distribute and collect PHASRP packets and other event documentation
• Track Service Members throughout the event and assist with routing them to required stations
• Maintain accurate event rosters tracking information and administrative records
• Assist with Service Member check out and collection of completed event documentation
• Organize file retrieve and safeguard Service Member records and event documentation
• Provide professional front desk and customer service support to Service Members and event personnel
• Assist the Event Coordinator or Event Manager with general administrative and event support as assigned
• Safeguard all Service Member information by keeping written and verbal communication confidential and discreet
• Ensure all actions comply with HIPAA and other applicable federal and state requirements
• Complete required training and follow applicable contractual requirements stipulated by the client and Laukoa

QUALIFICATIONS

• High school diploma or equivalent required
• Previous administrative receptionist front desk customer service or office support experience preferred
• Adaptable to fast paced environments with large volumes of Service Members seen daily
• Strong organizational skills and attention to detail
• Excellent customer service skills and experience interacting with diverse populations
• Excellent oral and written communication skills
• Basic computer knowledge and skills including Microsoft Word Excel Outlook and SharePoint
• Able to learn event specific processes documentation requirements and medical readiness terminology
• Able to accurately handle sensitive and confidential information
• Must be collaborative dependable and solutions oriented
• Able to work at various locations throughout New York State including military installations
• Must be able to successfully pass required background checks and meet installation access requirements
• Ability to work for lengthy periods and perform accurately with adequate speed
• Experience working in a military healthcare administrative medical office or medical readiness environment preferred but not required

PHYSICAL DEMANDS AND WORK ENVIRONMENT

• Occasionally required to stand and walk
• Continually required to sit
• Continually required to utilize hand and finger dexterity
• Continually required to talk and hear

LAUKOA is an Equal Opportunity VEVRAA federal contractor All qualified applicants will receive consideration for employment without regard to race color religion gender national origin disability status protected veteran status or any other characteristic protected by law

• medical dental and vision insurance
• a 401k program with employer match
• paid vacation and sick leave
• employer paid basic life and AD&D insurance
• an Employee Assistance Program
• a flexible work environment
• critical illness coverage
• accident insurance
• identity theft coverage
• pet insurance and more

LAUKOA gives preference to internal candidates If no internal candidate meets our qualifications external candidates will be given consideration