Nursing Ward Scheduler & Front Desk Coordinator

Madison County, MT; Montana; On-site; USD 40,000 - 52,000; Full time

Job summary

The Ward Clerk/scheduler coordinates activities at the nurses' station, handling reception, calls, transport coordination, and clerical duties to support nursing staff in delivering care. Maintains residents' medical records in an organized, accessible way and interacts with residents, families, and staff to present the facility in a professional light.

You will schedule all nursing staff for Madison County nursing homes, coordinate housing for travel staff, assist with admissions, transfers and

Qualifications

• High school diploma or equivalent required.
• CNA certification and CPR preferred.
• Previous clerical experience in health care is advantageous.

Responsibilities

• Answer phones promptly and courteously; take messages and notify recipients.
• Serve as first contact for families and visitors, directing inquiries.
• Schedule resident appointments and manage nursing staff calendars.
• Provide administrative support, review sick calls, and adjust schedules.
• Coordinate admissions, transfers, and discharges for residents.
• Maintain resident medical records in accessible, organized form.
• Ensure compliance with state and federal regulations and policies.
• Communicate with DON, nursing staff, and facility leadership as needed.

Skills

Communication

Interpersonal skills

Organizational skills

Flexibility

Privacy/confidentiality

Education

High School Diploma or equivalent

Certified Nursing Assistant (CNA)

CPR certification

Tools

Timekeeping system

Electronic Medical Records (EMR)

Job description

The Ward Clerk/scheduler coordinates activities at the nurses' station, handling reception, calls, transport coordination, and clerical duties to support nursing staff in delivering care. Maintains residents' medical records in an organized, accessible way and interacts with residents, families, and staff to present the facility in a professional light.

You will schedule all nursing staff for Madison County nursing homes, coordinate housing for travel staff, assist with admissions, transfers and