Nursing Unit Secretary — Admin & Care Coordination

Sullivan County; Unity (NH); On-site; USD 32,000 - 42,000; Full time

Job summary

Sullivan County Health Care is seeking a full-time Unit Secretary to support the Charge Nurse and coordinate nursing unit operations. The role involves clerical duties on the unit, maintaining resident charts, preparing lab requisitions, and ensuring filing systems are current.

Additional duties include ordering supplies, assisting with admissions and discharges, notifying departments, faxing orders, answering phones, and ensuring documentation aligns with Medicare requirements.

Qualifications

• High school graduate or equivalent.
• Successful completion of accounts maintenance, typing, office maintenance and office procedures.
• Be organized and have a working knowledge of business English and medical terminology.
• Ability to perform arithmetical computations accurately.
• Able to establish and maintain effective working relationships with staff and the public.
• Willingness to take a paid feeding assistant class provided by the facility.

Responsibilities

• Maintain resident charts in orderly condition and updated status.
• Prepare lab requisition sheets and post lab slips.
• Order unit supplies and other clerical items; restock forms.
• Keep new charts available for admissions and prepare admission kits.
• Oversee discharge readiness and disassemble discharge records as needed.
• Notify Activities and Environmental Services for patient precautions.
• Assist with physician documentation and MD compliance requirements.
• Assist with faxing orders and answer telephones.
• Arrange MD appointments and transportation; calendar management.
• Maintain and update electronic resident photos in charting system.
• Assist with distributing meals and personal care items on unit.
• Attend mandatory/educational meetings and perform other duties as assigned.

Skills

Typing

Accounts maintenance

Office maintenance

Office procedures

Business English

Medical terminology

Arithmetical computations

Education

High school graduate or equivalent

Job description

Sullivan County Health Care is seeking a full-time Unit Secretary to support the Charge Nurse and coordinate nursing unit operations. The role involves clerical duties on the unit, maintaining resident charts, preparing lab requisitions, and ensuring filing systems are current.

Additional duties include ordering supplies, assisting with admissions and discharges, notifying departments, faxing orders, answering phones, and ensuring documentation aligns with Medicare requirements.