Nursing Unit Clerk: Medical Records & Scheduling

Athena Health Care Systems; Haverhill (MA); On-site; USD 41,000 - 50,000; Full time

Benefits offered by this job

Weekly Pay

Holiday & Overtime Pay

Career Advancement Opportunities

Exclusive Employer Discount Program

401(k) with Employer Match

Employer-Paid Life Insurance

Vacation and Personal Time

Health, Dental, and Vision Insurance

Job summary

The Oxford Rehabilitation & Health Care Center in Haverhill is hiring a full-time Nursing Unit Secretary to support nurses with daily medical records and administrative tasks. The role ensures accurate charting, timely filing, and orderly unit documentation.

Responsibilities include scheduling appointments, managing unit books, maintaining records, and handling calls on the nursing units. Eligible candidates should have a high school diploma and knowledge of medical terminology.

Qualifications

• High school diploma or its equivalent preferred.
• Knowledge of medical terminology, filing, typing, and organizational skills.

Responsibilities

• Meet the clerical needs of nursing units, including organization and maintenance of medical records on nursing units.
• Book M.D. appointments, x-rays, transportation, etc., when directed by the Charge Nurse.
• Maintain and document as necessary in unit books, i.e., lab books, doctor’s memo book, unit calendars.
• Thin medical records, replace forms systematically, pull medication kardex after the fifth of the month, and maintain chart order.
• File and order paper supplies as needed.
• Maintain an up-to-date list of residents' orders due and notify DNS/ADNS on late doctors.
• Monitor annual lab tracking and records.
• Complete admission chart audits and audit mechanics of medical records.
• Complete and deliver to appropriate departments, all forms regarding residents, i.e., diet slips, transfer forms, starts information for W-10s.
• Answer incoming calls while on units, including screening and transferring calls as needed.

Skills

Medical terminology

Filing

Typing

Organizational skills

Education

High school diploma or equivalent

Job description

The Oxford Rehabilitation & Health Care Center in Haverhill is hiring a full-time Nursing Unit Secretary to support nurses with daily medical records and administrative tasks. The role ensures accurate charting, timely filing, and orderly unit documentation.

Responsibilities include scheduling appointments, managing unit books, maintaining records, and handling calls on the nursing units. Eligible candidates should have a high school diploma and knowledge of medical terminology.