Float Unit Secretary & Medical Records Coordinator

Kent Hospital; Warwick (RI); On-site; USD 51,577,000 - 63,645,000; Full time

Job summary

Care New England Health System (Kent Hospital) is seeking a detail-oriented Unit Secretary to support patient care areas with medical records, receptionist duties, and coordination of non-nursing services. The role includes viewing and processing physician orders in the EMR, transcription during downtime, and maintaining unit forms.

The position requires a High School diploma and at least one year of related experience, along with basic computer skills and medical terminology.

Qualifications

• High School diploma and a minimum of one year job-related experience or equivalent are required.
• Basic computer skills and medical terminology are also required.

Responsibilities

• Initiate, assemble and maintain accurate, functional medical records for all patients in the assigned unit.
• Accurately view and process physician orders in the electronic medical record.
• Accurately transcribe written physician orders when needed especially during downtime procedures and complete all necessary forms and communications.
• Maintain inventory of paper forms and update unit forms as needed.
• Greet visitors, screen calls, direct to appropriate caregiver and manage routine communications.
• Prepare medical records upon discharge and file documents.
• Maintain patient census manually and electronically.
• Attend daily discharge rounds and assist with safety huddles.
• Orient new staff to unit secretary responsibilities.
• Communicate patient care information to nursing staff.

Skills

Basic computer skills

Medical terminology

Education

High School diploma

Job description

Care New England Health System (Kent Hospital) is seeking a detail-oriented Unit Secretary to support patient care areas with medical records, receptionist duties, and coordination of non-nursing services. The role includes viewing and processing physician orders in the EMR, transcription during downtime, and maintaining unit forms.

The position requires a High School diploma and at least one year of related experience, along with basic computer skills and medical terminology.