Nursing Unit Secretary

Athena Health Care Systems; Haverhill (MA); On-site; USD 41,000 - 50,000; Full time

Benefits offered by this job

Weekly Pay

Holiday & Overtime Pay

Career Advancement Opportunities

Exclusive Employer Discount Program

401(k) with Employer Match

Employer-Paid Life Insurance

Vacation and Personal Time

Health, Dental, and Vision Insurance

Job summary

The Oxford Rehabilitation & Health Care Center in Haverhill is hiring a full-time Nursing Unit Secretary to support nurses with daily medical records and administrative tasks. The role ensures accurate charting, timely filing, and orderly unit documentation.

Responsibilities include scheduling appointments, managing unit books, maintaining records, and handling calls on the nursing units. Eligible candidates should have a high school diploma and knowledge of medical terminology.

Qualifications

• High school diploma or its equivalent preferred.
• Knowledge of medical terminology, filing, typing, and organizational skills.

Responsibilities

• Meet the clerical needs of nursing units, including organization and maintenance of medical records on nursing units.
• Book M.D. appointments, x-rays, transportation, etc., when directed by the Charge Nurse.
• Maintain and document as necessary in unit books, i.e., lab books, doctor’s memo book, unit calendars.
• Thin medical records, replace forms systematically, pull medication kardex after the fifth of the month, and maintain chart order.
• File and order paper supplies as needed.
• Maintain an up-to-date list of residents' orders due and notify DNS/ADNS on late doctors.
• Monitor annual lab tracking and records.
• Complete admission chart audits and audit mechanics of medical records.
• Complete and deliver to appropriate departments, all forms regarding residents, i.e., diet slips, transfer forms, starts information for W-10s.
• Answer incoming calls while on units, including screening and transferring calls as needed.

Skills

Medical terminology

Filing

Typing

Organizational skills

Education

High school diploma or equivalent

Job description

We are hiring a full-time Nursing Unit Secretary to join our dynamic care team at The Oxford Rehabilitation & Health Care Center in Haverhill!

40 hours a week with weekly pay at $22 an hour.

As the Unit Secretary, you assist the nurses in their day-to-day recording and charting of medical or administrative information to ensure that all medical records are maintained in an informative and descriptive manner.

Education & Experience:

• High school diploma or its equivalent preferred.
• Knowledge of medical terminology, filing, typing, and organizational skills.

Duties & Responsibilities:

• Meet the clerical needs of nursing units, including organization and maintenance of medical records on nursing units.
• Book M.D. appointments, x-rays, transportation, etc., when directed by the Charge Nurse.
• Maintain and document as necessary in unit books, i.e., lab books, doctor’s memo book, unit calendars.
• Thin medical records, replace forms systematically, pull medication kardex after the fifth of the month, and maintain chart order.
• File and order paper supplies as needed.
• Maintain an up-to-date list of residents' orders due and notify DNS/ADNS on late doctors.
• Monitor annual lab tracking and records.
• Complete admission chart audits and audit mechanics of medical records.
• Complete and deliver to appropriate departments, all forms regarding residents, i.e., diet slips, transfer forms, starts information for W-10s.
• Answer incoming calls while on units, including screening and transferring calls as needed.

Benefits:

• Weekly Pay
• Holiday & Overtime Pay
• Career Advancement Opportunities
• Exclusive Employer Discount Program
• 401(k) with Employer Match

Available for Full-Time Staff:

• Employer-Paid Life Insurance
• Vacation and Personal Time
• Health, Dental, and Vision Insurance

We are an equal opportunity employer that values diversity at all levels. All individuals are encouraged to apply. Our facility follows federal and state guidelines regarding staff vaccinations. Our policy requires all staff to be up to date with COVID and flu vaccinations, or acknowledge a declination of the vaccination(s).