Nursing Staffing Coordinator

Kaiser Permanente; Wailuku (HI); On-site; USD 28,000 - 39,000; Full time

Job summary

Kaiser Permanente in Wailuku, Hawaii seeks a Staffing CD Clerk to manage scheduling, staffing, and timekeeping for designated work areas. The role focuses on creating and editing schedules, filling open shifts, coordinating transfers, and ensuring timely communication with unit leaders and central staffing.

Responsibilities include maintaining monthly staffing, using the electronic scheduling system, reallocating resources, handling leave forms, and ensuring compliance with labor contracts.

Qualifications

• Minimum two (2) years of office/clerical experience.
• High School Diploma or General Education Development (GED), or equivalent related experience.
• Strong written and verbal communications skills.
• Strong customer service skills.
• Strong analytical skills.
• Ability to coordinate efforts with team members within and outside of own department or organization.
• In-depth knowledge of computer systems and various software programs.
• Experience developing and maintaining reports.
• Ability to work independently and self-directed.

Responsibilities

• Provides centralized timekeeping for nursing units, approving timecards at the end of each pay period.
• Creates and maintains unit monthly staff schedules showing PTO, trades, and extra shifts.
• Monitors compliance with guidelines and procedures.
• Processes Leave of Absence forms and schedules nursing departments in the electronic system.
• Prepares daily/shift schedules reflecting forecasted needs with nurse managers.
• Allocates resources and manages unplanned vacancies.
• Notifies staff of vacant shifts and resolves staffing issues.
• Interacts with facilities staff to intake transfer calls and coordinate bed availability.

Skills

Communication skills

Customer service

Analytical skills

Team coordination

Reporting

Education

HS Diploma or GED

Two-year Associate's Degree

Tools

Staffing software

Scheduling software

Job description

Kaiser Permanente in Wailuku, Hawaii seeks a Staffing CD Clerk to manage scheduling, staffing, and timekeeping for designated work areas. The role focuses on creating and editing schedules, filling open shifts, coordinating transfers, and ensuring timely communication with unit leaders and central staffing.

Responsibilities include maintaining monthly staffing, using the electronic scheduling system, reallocating resources, handling leave forms, and ensuring compliance with labor contracts.