Nursing Scheduler: Seamless Staffing & Care Coordination

WeCare Centers; Pittsburgh (Allegheny County); On-site; USD 42,000 - 62,000; Full time

Job summary

WeCare Centers is seeking a detail-oriented Nursing Scheduler for our skilled nursing facility in Pittsburgh. You will develop and maintain schedules for CNAs, LPNs, RNs, and nursing supervisors, ensuring coverage aligns with facility needs and staffing requirements.

The role requires strong organization, excellent communication, and the ability to manage multiple priorities in a fast-paced healthcare setting.

Qualifications

• Previous scheduling, staffing, healthcare, or administrative experience preferred.
• Skilled nursing, long-term care, or healthcare scheduling experience is a plus.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal skills.
• Ability to remain calm and solution-focused when staffing needs change unexpectedly.
• Comfortable working with multiple priorities and deadlines.
• Strong computer skills and ability to learn scheduling and workforce-management systems.
• Dependable, responsive, and able to work collaboratively with nursing and facility leadership.

Responsibilities

• Develop and maintain nursing schedules for CNAs, LPNs, RNs, and nursing supervisors.
• Ensure appropriate staffing coverage based on facility needs and established staffing requirements.
• Monitor daily staffing levels and proactively address open shifts and potential coverage gaps.
• Manage call-offs, schedule changes, shift replacements, and employee availability.
• Communicate open shifts and staffing needs to nursing employees in a timely manner.
• Coordinate with the Director of Nursing, HR, and facility leadership regarding staffing needs.
• Track employee availability, requested days off, vacations, leaves of absence, and schedule changes.
• Assist with minimizing overtime and agency usage by identifying internal staffing solutions whenever possible.
• Maintain accurate scheduling and staffing records.
• Assist with onboarding new nursing employees into the schedule.
• Communicate professionally and consistently with employees regarding schedules and staffing needs.
• Help identify recurring staffing trends and areas of concern.
• Maintain confidentiality and follow facility policies and procedures.

Skills

Scheduling experience

Healthcare scheduling

Excellent communication

Time management

Organizational skills

Multitasking

Problem solving

Confidentiality

Scheduling software

Team collaboration

Tools

Scheduling software

Job description

WeCare Centers is seeking a detail-oriented Nursing Scheduler for our skilled nursing facility in Pittsburgh. You will develop and maintain schedules for CNAs, LPNs, RNs, and nursing supervisors, ensuring coverage aligns with facility needs and staffing requirements.

The role requires strong organization, excellent communication, and the ability to manage multiple priorities in a fast-paced healthcare setting.