Nursing Scheduler

Iron County Medical Care Facility; Michigan; Hybrid; USD 36,000 - 48,000; Full time

Benefits offered by this job

Paid vacation

Paid holidays

Paid sick time

Medical insurance

Dental insurance

Vision insurance

Life insurance

Job summary

Iron County Medical Care Facility is seeking a Scheduling Clerk to manage monthly rotations and schedules, input payroll data via Kronos, and coordinate staffing across all shifts. You will update master schedules and ensure full staffing in line with policy.

The ideal candidate holds an Associate’s Degree or equivalent experience, with strong interpersonal, organizational, and communication skills essential for this role.

Qualifications

• The Scheduling Clerk must have an Associate’s Degree and/or 4 years of equivalent experience.
• Strong interpersonal and organizational skills with attention to detail.
• Ability to multi-task and maintain professional phone etiquette.

Responsibilities

• Create monthly work rotations & schedules using Kronos Staffing Software.
• Enter schedule into computer payroll program.
• Make changes on master schedule including sick time and vacations.
• Create daily work schedules and assign extra duties on all shifts as needed.
• Update schedules on paper and in UKG Monday-Friday for accuracy.
• Call in personnel following overtime guidelines to ensure full staffing.
• Track schedule changes per facility policy.
• Follow Mandation Policy.
• Ensure part-time nurses and support staff are in place and updated.
• Coordinate payroll timecards as payroll liaison between Payroll and the facility
• Track Attendance & Tardiness; report to DON & ADONs
• Manage recruitment needs by determining open positions
• Attend and participate in continuing education
• Follow policies, procedures, and union contracts regarding scheduling and vacations
• Other duties as assigned by Administrator, DON, or ADONs

Skills

Interpersonal skills

Organizational skills

Problem-solving

Attention to detail

Multi-tasking

Phone etiquette

Customer service

Communication skills

Education

Associate's Degree

4 years of equivalent experience

Tools

Kronos Staffing Software

UKG Payroll system

Job description

• Paid vacation, paid holidays, and paid sick time.
• Medical, dental, vision, and life insurance.

Every effort has been made to make this job description as complete as possible. However, it in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from position if similar, related, or is a logical assignment to the position.

• Create monthly work rotations & schedules using Kronos Staffing Software.
• Enter schedule into computer payroll program.
• Make changes on master schedule as required including sick time, personal days, emergency vacation days, etc.
• Create daily work schedules and assign extra duties on all shifts as needed.
• Ensure daily, weekly, and monthly schedules are updated on paper and in UKG Monday-Friday to ensure accuracy.
• Call in personnel as required following facility overtime guidelines; Ensuring shifts are fully staffed.
• Keep track of switches in schedule according to facility policy.
• Must be able to follow our Mandation Policy.
• Make sure part-time nurses, OT CNA’s, LPN OT, transport fill-ins are all in place and updated for staff to use.
• Coordinate all payroll timecards and issues by acting as the payroll liaison between the Payroll Department and the facility
• Tracking Attendance & Tardiness; reporting to DON & ADON’s
• Managing recruitment needs by determining open positions.
• Attends and participates in continuing educational programs.
• Able to follow and understand policies and procedures and union contracts regarding scheduling, vacations, etc.

Other reasonable duties/directions as assigned by Administrator, DON, or ADON’s.

Education and Training

• The Scheduling Clerk must have an Associate’s Degree and/or 4 years of equivalent experience.

Skills and Abilities

• Must be in good mental and physical condition.
• Must have strong inter-personal, organizational and problem-solving skill with attention to detail.
• Strong ability to multi-task; changing course with a positive attitude is required.
• Must be pleasant and dependable with professional phone etiquette.
• Must be dependable with excellent customer service and communication skills; written and verbal.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.