Nursing Program Administrative Assistant (On-Campus)

Universal Technical Institute, Inc.; Grand Prairie (TX); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Tuition Waiver

Paid Time Off

Retirement Matching

Paid Parental Leave

Competitive Insurance

Pet Insurance

Health Plan Enrollment

Job summary

Universal Technical Institute, Inc. is seeking an Administrative Assistant, VNPN to coordinate clinical rotations, manage documentation for sites, and enter grades/attendance in the system.

You will build and maintain the VN clinical site database, track site visits, and perform general clerical duties. The role requires strong clerical skills, accurate record-keeping, and the ability to work with a large Vocational Nursing department.

Qualifications

• High school diploma or GED (required)
• Associate's degree in business administration or related field (preferred)
• Minimum of one year of experience as an administrative assistant
• Knowledge base and experience should include basic use of Microsoft Office (Word, Outlook, and Excel) to produce reports, draft documents, or prepare communications

Responsibilities

• Provide administrative support to the assigned program
• Develop and maintain clinical facilities with required information
• Verify and maintain a database of current clinical sites
• Obtain and maintain copies of health screens, CPR cards and Fire Safety Cards
• Complete and record change of status, contacts, and/or absences
• Assist with monitor VN dept attendance on a daily basis
• Attend faculty meetings and record minutes
• Maintain student notification lists
• Coordinate BON phone calls with students to assist with background info
• Maintain, update, and distribute clinical rosters, clinical rotations and monthly master calendars
• Assist with planning clinical rotations
• Maintain final clinical rotation rosters, one and a half months prior to the start of clinicals
• Maintain/Organize student advisement forms
• Attend regularly scheduled and impromptu staff/PAC meetings, prepare notes, reports, and updates, and distribute as needed
• Other duties as assigned

Skills

Administrative support

Microsoft Office

Data entry

Customer service

Team collaboration

Education

Associate's degree in business administration

High school diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Universal Technical Institute, Inc. is seeking an Administrative Assistant, VNPN to coordinate clinical rotations, manage documentation for sites, and enter grades/attendance in the system.

You will build and maintain the VN clinical site database, track site visits, and perform general clerical duties. The role requires strong clerical skills, accurate record-keeping, and the ability to work with a large Vocational Nursing department.