Nursing Office Timekeeping & Payroll Coordinator (2PM–10PM)

NYU Langone Hospitals; New York (NY); Hybride; USD 52 000 - 53 000; Plein temps

Résumé du poste

NYU Langone Hospital—Brooklyn in New York, NY, seeks an Administrative Associate - Nursing Office with a 2PM-10PM Flexible shift to oversee timekeeping, payroll activities, and staffing data. You will ensure accurate labor records, support scheduling, and collaborate with nursing leadership and payroll to optimize workforce management.

The role requires attention to detail, experience with MyTime/Kronos, and proficiency in Microsoft Office.

Qualifications

• High school diploma or equivalent required.
• Prior experience in timekeeping, payroll support, workforce management, or related operational role required.
• Strong attention to detail and ability to manage high-volume, deadline-driven work.
• Proficiency in workforce management systems (e.g., MyTime/Kronos) and Microsoft Office Suite (Excel, Outlook, Word).

Responsabilités

• Review, modify, and reconcile employee timecards within MyTime to ensure accuracy, completeness, and compliance with organizational policies, labor regulations, and collective bargaining agreements, as applicable.
• Investigate and resolve discrepancies including missed punches, incorrect pay codes, overtime entries, premium pay adjustments, and leave balances. Ensure all corrections are properly documented and approved.
• Perform daily staffing edits and real-time system updates within MyTime to align schedules with actual worked hours and operational needs.
• Prepare, validate, and support payroll processing by confirming accurate reporting of regular hours, overtime, differentials, and paid time off.
• Upload schedules and execute schedule adjustments to reflect coverage changes, call-outs, float assignments, and staffing modifications.
• Support real-time nurse staffing decisions, where applicable, by coordinating assignments, facilitating unit coverage adjustments, and reallocating resources in response to census, acuity, call-outs.
• Source supplemental staff as indicated by staffing guidelines. Work collaboratively with nursing leadership to assure adequate staffing, where applicable.
• Prepares and distributes daily staffing reports and other reports as assigned
• Support labor productivity tracking and staffing model alignment by maintaining accurate workforce data.
• Serve as a primary resource for employees and managers regarding timekeeping and payroll-related inquiries.
• Collaborate with nursing leadership and department managers to resolve timekeeping issues
• Leverage workforce management systems to effectively streamline workflows and improve data integrity.

Connaissances

Timekeeping

Payroll support

Workforce management

Microsoft Office Suite

Formation

High school diploma or equivalent

Outils

MyTime/Kronos

Description du poste

NYU Langone Hospital—Brooklyn in New York, NY, seeks an Administrative Associate - Nursing Office with a 2PM-10PM Flexible shift to oversee timekeeping, payroll activities, and staffing data. You will ensure accurate labor records, support scheduling, and collaborate with nursing leadership and payroll to optimize workforce management.

The role requires attention to detail, experience with MyTime/Kronos, and proficiency in Microsoft Office.