Nursing Office Staffing & Payroll Coordinator

NYU Langone Hospitals; New York (NY); On-site; USD 52,000 - 53,000; Full time

Job summary

NYU Langone Hospital—Brooklyn is hiring an Administrative Associate for the Nursing Office on a 6:00 AM–2:00 PM shift. You will oversee timekeeping and payroll-related functions, ensure timecard accuracy in MyTime, and support payroll processing in partnership with nursing leadership and payroll.

Key duties include reviewing timecards, resolving discrepancies, uploading schedules, generating daily staffing reports, and assisting with nurse staffing decisions to meet census and budget targets.

Qualifications

• High school diploma or equivalent.
• 3+ years of secretarial and administrative experience preferred.

Responsibilities

• Review, modify, and reconcile employee timecards within MyTime to ensure accuracy and compliance.
• Investigate and resolve discrepancies including missed punches, incorrect pay codes, overtime, and leave balances.
• Perform daily staffing edits and real-time system updates to align schedules with worked hours and needs.
• Prepare, validate, and support payroll processing by confirming hours and paid time off.
• Upload schedules and execute schedule adjustments to reflect coverage changes and staffing modifications.
• Support nurse staffing decisions by coordinating assignments and reallocating resources.

Skills

Attention to detail

Communication

Timekeeping awareness

Education

High school diploma or equivalent

Tools

MyTime/Kronos

Microsoft Office

Job description

NYU Langone Hospital—Brooklyn is hiring an Administrative Associate for the Nursing Office on a 6:00 AM–2:00 PM shift. You will oversee timekeeping and payroll-related functions, ensure timecard accuracy in MyTime, and support payroll processing in partnership with nursing leadership and payroll.

Key duties include reviewing timecards, resolving discrepancies, uploading schedules, generating daily staffing reports, and assisting with nurse staffing decisions to meet census and budget targets.