Administrative Secretary — Nursing Practice (Day Shift)

NYU Langone Health; New York (NY); On-site; USD 50,000 - 80,000; Full time

Job summary

NYU Langone Health is seeking an Administrative Secretary-Nursing Professional Practice-Day Shift (35 Hours) to support the Nursing Professional Practice team. The role involves coordinating staff activities, budgeting support, dictation transcription, and data collection for departmental reporting.

The ideal candidate will have a college degree or equivalent, 5 years of secretarial experience, and strong MS Office skills with knowledge of medical terminology.

Qualifications

• College degree or equivalent combination of academic and experience background.
• Five years of responsible secretarial experience required.
• Typing (50 WPM) and proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).
• Knowledge of medical terminology.

Responsibilities

• Performs other duties as assigned and supports staff coordination.
• Maintains contact with department and other NYUMC departments with minimal supervision.
• Assists in budgeting, records revenues/expenses, and suggests improvements.
• Transcribes dictation and manages document formatting and proofreading.
• Composes, edits, and routes correspondence clearly and promptly.
• Collects data, summarizes statistics, and prepares department reports.
• Directs and coordinates work of clerical staff; ensures deadlines are met.
• Participates in hiring processes, training, and performance feedback.
• Orders and manages department supplies and equipment; coordinates vendor interactions.
• Greet visitors, answer phones, and direct inquiries professionally.
• Sets up files and maintains complex records in compliance with regulations.

Skills

Secretarial experience

Typing 50 WPM

Microsoft Office

Medical terminology

Education

College degree or equivalent

Job description

NYU Langone Health is seeking an Administrative Secretary-Nursing Professional Practice-Day Shift (35 Hours) to support the Nursing Professional Practice team. The role involves coordinating staff activities, budgeting support, dictation transcription, and data collection for departmental reporting.

The ideal candidate will have a college degree or equivalent, 5 years of secretarial experience, and strong MS Office skills with knowledge of medical terminology.