Nursing Office Administrative Associate (2PM–10PM)

NYU Langone Hospital-Brooklyn; New York (NY); On-site; USD 52,000 - 53,000; Full time

Benefits offered by this job

Benefits & wellness program

Generous paid time off

Employee resource groups

Job summary

NYU Langone Hospital-Brooklyn is seeking an Administrative Associate for the Nursing Office (2PM–10PM) to support timekeeping, payroll processing, and staffing coordination. The role requires accuracy, strong organizational skills, and experience with workforce management systems.

You will review timecards, resolve discrepancies, adjust schedules, support payroll, and assist nursing leadership with real-time staffing decisions, ensuring compliance and data integrity while delivering excellent

Qualifications

• High school diploma or equivalent required.
• 3+ years of secretarial/administrative experience preferred.
• Experience in timekeeping, payroll support, or workforce management preferred.
• Proficiency with MyTime/Kronos and Microsoft Office Suite.

Responsibilities

• Review, modify, and reconcile employee timecards within MyTime to ensure accuracy, completeness, and compliance with organizational policies, labor regulations, and collective bargaining agreements, as applicable.
• Investigate and resolve discrepancies including missed punches, incorrect pay codes, overtime entries, premium pay adjustments, and leave balances. Ensure all corrections are properly documented and approved.
• Perform daily staffing edits and real-time system updates within MyTime to align schedules with actual worked hours and operational needs.
• Prepare, validate, and support payroll processing by confirming accurate reporting of regular hours, overtime, differentials, and paid time off.
• Upload schedules and execute schedule adjustments to reflect coverage changes, call-outs, float assignments, and staffing modifications.
• Support real-time nurse staffing decisions, where applicable, by coordinating assignments, facilitating unit coverage adjustments, and reallocating resources in response to census, acuity, call-outs.
• Source supplemental staff as indicated by staffing guidelines. Work collaboratively with nursing leadership to assure adequate staffing, where applicable.
• Prepares and distributes daily staffing reports and other reports as assigned
• Support labor productivity tracking and staffing model alignment by maintaining accurate workforce data.
• Serve as a primary resource for employees and managers regarding timekeeping and payroll-related inquiries.
• Collaborate with nursing leadership and department managers to resolve timekeeping issues
• Leverage workforce management systems to effectively streamline workflows and improve data integrity.

Skills

MyTime/Kronos experience

Payroll support

Staffing coordination

Microsoft Office

Attention to detail

Education

High school diploma or equivalent

Tools

MyTime

Kronos

Excel

Outlook

Word

Job description

NYU Langone Hospital-Brooklyn is seeking an Administrative Associate for the Nursing Office (2PM–10PM) to support timekeeping, payroll processing, and staffing coordination. The role requires accuracy, strong organizational skills, and experience with workforce management systems.

You will review timecards, resolve discrepancies, adjust schedules, support payroll, and assist nursing leadership with real-time staffing decisions, ensuring compliance and data integrity while delivering excellent