Finance & Operations Coordinator: Budgets, Payroll & Procurement

California State University - San Bernardino; San Bernardino (CA); On-site; USD 49,000 - 71,000; Full time

Job summary

California State University, San Bernardino is seeking an Administrative Support Coordinator II to provide comprehensive administrative, financial, and operational support for departmental operations. The role involves coordinating budget, payroll, purchasing, student employment, and program support functions with careful analysis and compliance.

The candidate will reconcile financial records, process personnel and financial transactions, and maintain confidential records while collaborating

Qualifications

• High School diploma or equivalent and five years of progressively responsible general office/clerical or secretarial experience.
• Excellent communication and interpersonal skills to interact effectively with faculty, staff, students, and external constituencies.
• Advanced time management and analytical skills.

Responsibilities

• Provide administrative and financial support by reconciling accounts, monitoring expenditures, and maintaining financial records for accurate reporting.
• Coordinate departmental purchasing and procurement including requisitions, documentation, and payment processing.
• Monitor and reconcile budget transactions, payroll expenditures, and related financial activities to support budget planning.
• Administer student employment processes including hiring, payroll actions, and confidential records.
• Deliver payroll and timesheet training and ensure compliance with university payroll procedures.
• Maintain confidential personnel and payroll records in line with privacy requirements.
• Coordinate student payroll activities and reconcile salary expenditures against allocations.
• Review and process monthly timesheets and finalize payroll packets for approval.
• Process employment actions including hires, terminations, and changes through university systems.
• Provide administrative support to Marketing by coordinating procurement and monitoring expenditures.

Skills

Communication

Interpersonal skills

Time management

Analytical skills

Education

High School diploma or equivalent

Job description

California State University, San Bernardino is seeking an Administrative Support Coordinator II to provide comprehensive administrative, financial, and operational support for departmental operations. The role involves coordinating budget, payroll, purchasing, student employment, and program support functions with careful analysis and compliance.

The candidate will reconcile financial records, process personnel and financial transactions, and maintain confidential records while collaborating