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Boutique Recruiting; Charlottesville (VA); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Employee ESOP ownership

Medical, dental, and vision insurance

HSA plan option

401(k) with company matching

Paid vacation

Relocation assistance may be available

Monday–Friday schedule

Job summary

Boutique Recruiting in Charlottesville, VA is looking for an Office Manager, HR & Payroll to own weekly payroll, HR administration, onboarding/offboarding, compliance, benefits, and overall office operations.

The ideal candidate brings strong HR and payroll knowledge, meticulous attention to detail, and the confidence to manage multi-jurisdiction payroll while supporting company communications and IT coordination onsite.

Qualifications

• Approximately 5 years of experience in office management, senior administration, HR, payroll, or a related capacity.
• Strong knowledge of HR laws, employment compliance, and risk management.
• Experience processing detailed payroll with an understanding of how payroll impacts accounting and job costing.
• Strong Excel and Microsoft Word proficiency.
• Onsite work Monday through Friday with reliable office presence.

Responsibilities

• Own and process weekly, job-costed payroll, ensuring employee time is accurately allocated across projects and job codes.
• Manage core HR functions, including onboarding, offboarding, employee support, 401(k) administration, ESOP administration, and tax-related processes.
• Monitor employment and payroll requirements across multiple jurisdictions and maintain strong compliance practices.
• Take proactive ownership of HR risk management, identifying potential issues and protecting the company from unnecessary exposure.
• Oversee daily office operations, including fleet coordination, vehicle documentation and maintenance, business licenses, phones, supplies, packages, and general administrative needs.
• Serve as the liaison with outside IT and support providers and coordinate technology-related office needs.
• Answer and direct incoming calls, route website inquiries and applications, and support company communications, including the company newsletter.

Skills

HR knowledge

Payroll processing

Excel

Microsoft Word

Detail-oriented

Onsite work

Education

HR certification / HR education

Job description

Position Title: Office Manager, HR & Payroll

This is an opportunity to take real ownership of the people, payroll, compliance, and day-to-day office functions for an established custom residential construction company. The Office Manager, HR & Payroll will manage weekly payroll, HR administration, onboarding and offboarding, compliance, benefits administration, and office operations while serving as a trusted resource across the organization.

The ideal candidate is a polished, detail-oriented professional with strong HR and payroll knowledge, sound judgment, and the confidence to take ownership, hold boundaries, and keep critical processes running accurately and efficiently.

Salary Range: $60,000 - $75,000 / annually, DOE

Responsibilities

• Own and process weekly, job-costed payroll, ensuring employee time is accurately allocated across projects and job codes
• Manage core HR functions, including onboarding, offboarding, employee support, 401(k) administration, ESOP administration, and tax-related processes
• Monitor employment and payroll requirements across multiple jurisdictions and maintain strong compliance practices
• Take proactive ownership of HR risk management, identifying potential issues and protecting the company from unnecessary exposure
• Oversee daily office operations, including fleet coordination, vehicle documentation and maintenance, business licenses, phones, supplies, packages, and general administrative needs
• Serve as the liaison with outside IT and support providers and coordinate technology-related office needs
• Answer and direct incoming calls, route website inquiries and applications, and support company communications, including the company newsletter

Requirements

• Approximately 5 years of experience in office management, senior administration, HR, payroll, or a related capacity
• Strong knowledge of HR laws, employment compliance, and risk management
• Experience processing detailed payroll with an understanding of how payroll impacts accounting and job costing
• Strong Excel and Microsoft Word proficiency
• Highly detail-oriented, self-directed, dependable, and capable of taking full ownership after training
• Polished, professional, and warm communication skills with the confidence to establish boundaries and hold others accountable
• Ability to work onsite Monday through Friday and maintain a reliable, consistent office presence
• Stable professional background demonstrating accountability and long-term commitment
• Job-costed payroll, multi-jurisdiction payroll, fleet management, HR certification, or relevant HR education is preferred but not required

Benefits

• Employee ownership through an ESOP with company stock allocations and a five-year vesting schedule
• Medical, dental, and vision insurance options
• HSA plan option with pre-tax employee contributions
• 401(k) with company matching contributions
• Paid vacation with additional vacation available based on tenure
• Separate sick and appointment time
• Discretionary annual/holiday bonus based on company performance
• Relocation assistance may be available
• Consistent Monday–Friday schedule with reasonable situational flexibility when needed

If you’re an HR and payroll professional who wants more than a narrow administrative role and is ready to become a trusted, highly visible part of an organization,