NR On-Call Office Assistant

Squaxin-Island-Tribe; Shelton (WA); On-site; USD 26,000 - 33,000; Part time

Job summary

Squaxin Island Tribe in Shelton, WA seeks an Office Assistant (On-Call) to support Natural Resources with front desk duties, visitor greetings, and call directions. Attendance and punctuality are essential for this on-call role.

Responsibilities include scheduling harvesters, producing shellfish lists and tags for the Shellfish monitor, filing Treaty tickets, issuing hunting tags, and maintaining a tidy reception area. Indian Preference applies.

Qualifications

• High school diploma or equivalent required; 1 year experience or 3 years experience.
• Ability to read, write, and present information clearly to customers and staff.
• Good communication skills and dependable attendance are essential.

Responsibilities

• Answer phones and direct calls.
• Greet and direct visitors.
• Schedule harvesters on shellfish harvest lists.
• Produce shellfish harvester lists and shellfish tags for the Shellfish monitor.
• File Treaty tickets and issue hunting tags.
• Maintain tidiness of reception area and lobby daily.
• Other duties as assigned.

Skills

Front desk duties

Communication skills

Punctuality

Education

High school diploma or equivalent

1 year experience OR 3 years experience

Job description

Description

Job Title: Office Assistant (On-Call)

Department: Natural Resources

Reports To: Office Manager, Christina Henry

FLSA Status: Non-Exempt

TS Range: 5/6 ($21.79)

Opening Date: 9/4/2026

Closing Date: 9/18/2026

SUMMARY: Primary duty will be to assist in the front desk duties, as well as greeting and direct visitors. Attendance and punctuality are essential to this position.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Arrive to work on time each day;
• Answer phones and direct calls
• Greet and direct visitors
• Schedule harvesters on shellfish harvest lists
• Produce shellfish harvester lists and shellfish tags for the Shellfish monitor
• File Treaty tickets
• Issue hunting tags
• Maintain tidiness of reception area and lobby daily
• Other duties as assigned

SUPERVISORY RESPONSIBILITIES: This position has no supervisory responsibilities.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

The successful applicant must be consistently at work and on time; must follow instructions and respond to management direction; have good communication skills; must treat others with respect and consideration regardless of their status or position; and must refrain from personal social media during work hours.

EDUCATION and/or EXPERIENCE: High school diploma or equivalent and 1 year experience, OR 3 years of experience.

LANGUAGE SKILLS: Ability to read and comprehend simple instructions, short correspondence and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, another other employee of the organization.

MATHEMATICAL SKILLS: Ability to add and subtract two-digit numbers and to multiply and divide with 10's and 100's. Ability to perform these operations using units of American money and weight measurement, volume and distance.

REASONING ABILITY: Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee will regularly be required to sit and talk or hear; and is frequently required to use hands to finger, handle or feel and reach with hands and arms; and occasionally required to stand, walk, climb or balance, stoop, kneel, crouch or crawl. This position may occasionally require lifting up to 50 pounds. Specific vision abilities required by this job include close vision, i.e. clear vision at 20 inches or less; peripheral vision (ability to observe an area that can be seen up and down or to the left and right while eyes are fixed on a given point) and an ability to adjust focus (ability to adjust the eye to bring an object into sharp focus).

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The noise level of the work environment is generally moderate.

OTHER: Casual business attire is required for this position.

DRUG FREE WORKPLACE: The successful candidate will be required to have a urinalysis for drug and alcohol screening in accordance with the Tribe's Drug Free Workplace Policy.

INDIAN PREFERENCE: Indian Preference will be exercised in the hiring of this position in accordance with the Tribe's Personnel Policies.

CONTACT: Human Resources Department [phone].