NQA-1 Document Control & Records Lead

Aalo Atomics; Idaho Falls (ID); On-site; USD 85,000 - 125,000; Full time

Benefits offered by this job

Competitive salary

Paid Time Off

Job summary

Aalo Atomics seeks a Documents Control & Records Manager to lead day-to-day controlled documents and quality records in a regulated setting. You will ensure document lifecycle integrity, revision histories, and archival readiness across programs.

Work closely with quality, engineering, licensing, manufacturing, operations, and customer teams to deliver consistent, audit-ready documentation. This role emphasizes NQA-1 alignment, templates, and cross-functional training for scalable processes.

Qualifications

• Experience in document control, records management, and technical writing in a regulated or highly controlled environment.
• Experience working with an EDMS.
• Strong working knowledge of document lifecycle management, revision control, records retention, archival practices, and document management systems.
• Experience developing, editing, formatting, and maintaining controlled documents.
• Familiarity with audit support, inspections, compliance documentation, and configuration control processes.
• Excellent written and verbal communication skills, with strong attention to detail and a high standard for document quality.
• Ability to work cross-functionally with technical, quality, operational, and customer-facing teams.
• Strong organizational skills and the ability to manage multiple priorities in a fast-moving environment.

Responsibilities

• Lead day-to-day management of controlled documents and quality records within the document management system.
• Track, review, route, and process documents for approval, revision, release, retention, and archival in accordance with company procedures and applicable standards.
• Coordinate document numbering, formatting, naming conventions, and metadata to ensure consistency, traceability, and control across the system.
• Maintain revision histories and ensure document changes, approvals, and status are accurately captured and controlled.
• Ensure obsolete or superseded documents are removed from active use and archived in accordance with records retention requirements.
• Own and maintain document control and records management programs under NQA-1 requirements.
• Provide technical writing and editing support for controlled documentation.
• Review documents for clarity, completeness, consistency, grammar, formatting, and alignment with company standards.
• Develop and maintain technical writing standards, templates, style guidance, and documentation best practices.
• Partner with subject matter experts to translate complex technical information into clear, accurate, and usable documentation.
• Drive consistency in document structure, language, and formatting across functions.
• Work closely with internal teams and customer teams to ensure timely support for documentation needs, updates, and deliverables.
• Serve as the primary point of contact for document-related questions, process guidance, and document management support.
• Partner with various company organizations, including quality, licensing, manufacturing, engineering, and operations, to support document control and records needs across programs.
• Provide training on technical document processes, systems, templates, and documentation best practices.
• Support audits, inspections, and assessments by ensuring required documents and records are complete, accurate, controlled, and readily retrievable.
• Support configuration control and change management processes by ensuring documentation changes are properly reviewed, tracked, and implemented.
• Develop, maintain, and improve document control and records management procedures to support compliance and operational discipline.

Skills

Document control

Records management

Technical writing

EDMS

NQA-1 knowledge

Tools

Visual Vault

Job description

Aalo Atomics seeks a Documents Control & Records Manager to lead day-to-day controlled documents and quality records in a regulated setting. You will ensure document lifecycle integrity, revision histories, and archival readiness across programs.

Work closely with quality, engineering, licensing, manufacturing, operations, and customer teams to deliver consistent, audit-ready documentation. This role emphasizes NQA-1 alignment, templates, and cross-functional training for scalable processes.