Document Control & Records Manager

Aalo Atomics; Idaho Falls (ID); On-site; USD 85,000 - 125,000; Full time

Benefits offered by this job

Competitive salary

Paid Time Off

Job summary

Aalo Atomics seeks a Documents Control & Records Manager to lead day-to-day controlled documents and quality records in a regulated setting. You will ensure document lifecycle integrity, revision histories, and archival readiness across programs.

Work closely with quality, engineering, licensing, manufacturing, operations, and customer teams to deliver consistent, audit-ready documentation. This role emphasizes NQA-1 alignment, templates, and cross-functional training for scalable processes.

Qualifications

• Experience in document control, records management, and technical writing in a regulated or highly controlled environment.
• Experience working with an EDMS.
• Strong working knowledge of document lifecycle management, revision control, records retention, archival practices, and document management systems.
• Experience developing, editing, formatting, and maintaining controlled documents.
• Familiarity with audit support, inspections, compliance documentation, and configuration control processes.
• Excellent written and verbal communication skills, with strong attention to detail and a high standard for document quality.
• Ability to work cross-functionally with technical, quality, operational, and customer-facing teams.
• Strong organizational skills and the ability to manage multiple priorities in a fast-moving environment.

Responsibilities

• Lead day-to-day management of controlled documents and quality records within the document management system.
• Track, review, route, and process documents for approval, revision, release, retention, and archival in accordance with company procedures and applicable standards.
• Coordinate document numbering, formatting, naming conventions, and metadata to ensure consistency, traceability, and control across the system.
• Maintain revision histories and ensure document changes, approvals, and status are accurately captured and controlled.
• Ensure obsolete or superseded documents are removed from active use and archived in accordance with records retention requirements.
• Own and maintain document control and records management programs under NQA-1 requirements.
• Provide technical writing and editing support for controlled documentation.
• Review documents for clarity, completeness, consistency, grammar, formatting, and alignment with company standards.
• Develop and maintain technical writing standards, templates, style guidance, and documentation best practices.
• Partner with subject matter experts to translate complex technical information into clear, accurate, and usable documentation.
• Drive consistency in document structure, language, and formatting across functions.
• Work closely with internal teams and customer teams to ensure timely support for documentation needs, updates, and deliverables.
• Serve as the primary point of contact for document-related questions, process guidance, and document management support.
• Partner with various company organizations, including quality, licensing, manufacturing, engineering, and operations, to support document control and records needs across programs.
• Provide training on technical document processes, systems, templates, and documentation best practices.
• Support audits, inspections, and assessments by ensuring required documents and records are complete, accurate, controlled, and readily retrievable.
• Support configuration control and change management processes by ensuring documentation changes are properly reviewed, tracked, and implemented.
• Develop, maintain, and improve document control and records management procedures to support compliance and operational discipline.

Skills

Document control

Records management

Technical writing

EDMS

NQA-1 knowledge

Tools

Visual Vault

Job description

About this position

About Aalo Atomics

Aalo Atomics is pioneering a new era in clean energy with factory-fabricated microreactors designed to deliver affordable, scalable, and reliable nuclear power. Our mission is to make nuclear energy globally accessible, starting with the Aalo-1, a 10 MWe reactor leveraging cutting‑edge safety, modularity, and efficiency. Based in Austin, TX, we’re rapidly growing as we work to deploy the world’s first fleet of advanced microreactors. Join us and help revolutionize energy for a sustainable future.

About the Role

Aalo is seeking a Document Control & Records Manager to lead day-to-day document control, records management, and technical documentation processes across the organization. This individual will serve as the primary owner of Aalo’s NQA-1 controlled document and records programs, ensuring documentation is created, reviewed, approved, maintained, and archived in accordance with company procedures and applicable standards.

The role is responsible for maintaining the integrity of Aalo’s document management system, supporting technical and customer documentation needs, and building scalable processes, standards, and templates that enable high-quality documentation across teams. The ideal candidate will bring strong experience in document lifecycle management, records compliance, technical editing, and cross-functional coordination in a regulated and highly controlled environment.

This position works closely with quality, engineering, licensing, manufacturing, operations, and customer teams to ensure controlled documents and records are accurate, consistent, retrievable, and audit-ready.

Key Responsibilities

Document Control & Records Management

Lead day-to-day management of controlled documents and quality records within the document management system.

Track, review, route, and process documents for approval, revision, release, retention, and archival in accordance with company procedures and applicable standards.

Coordinate document numbering, formatting, naming conventions, and metadata to ensure consistency, traceability, and control across the system.

Maintain revision histories and ensure document changes, approvals, and status are accurately captured and controlled.

Ensure obsolete or superseded documents are removed from active use and archived in accordance with records retention requirements.

Own and maintain document control and records management programs under NQA-1 requirements.

Technical Writing & Editing

Provide technical writing and editing support for controlled documentation.

Review documents for clarity, completeness, consistency, grammar, formatting, and alignment with company standards.

Develop and maintain technical writing standards, templates, style guidance, and documentation best practices.

Partner with subject matter experts to translate complex technical information into clear, accurate, and usable documentation.

Drive consistency in document structure, language, and formatting across functions.

Cross-Functional Documentation Support

Work closely with internal teams and customer teams to ensure timely support for documentation needs, updates, and deliverables.

Serve as the primary point of contact for document-related questions, process guidance, and document management support.

Partner with various company organizations, including quality, licensing, manufacturing, engineering, and operations, to support document control and records needs across programs.

Provide training on technical document processes, systems, templates, and documentation best practices.

Compliance, Audits & Configuration Control

Support audits, inspections, and assessments by ensuring required documents and records are complete, accurate, controlled, and readily retrievable.

Support configuration control and change management processes by ensuring documentation changes are properly reviewed, tracked, and implemented.

Develop, maintain, and improve document control and records management procedures to support compliance and operational discipline.

Qualifications

Required Experience

Experience in document control, records management, and technical writing in a regulated or highly controlled environment.

Experience working with an EDMS.

Strong working knowledge of document lifecycle management, revision control, records retention, archival practices, and document management systems.

Experience developing, editing, formatting, and maintaining controlled documents.

Familiarity with audit support, inspections, compliance documentation, and configuration control processes.

Excellent written and verbal communication skills, with strong attention to detail and a high standard for document quality.

Ability to work cross-functionally with technical, quality, operational, and customer-facing teams.

Strong organizational skills and the ability to manage multiple priorities in a fast-moving environment.

Preferred Experience

Experience in nuclear, energy, aerospace, manufacturing, engineering, or another highly regulated industry.

Working knowledge of NQA-1 requirements and their application to document control and records management programs.

Experience serving as the owner of a document control or records management program.

Experience supporting customer documentation requirements and external document deliverables.

Proficiency with electronic document management systems and related business tools.

Experience working with Visual Vault.

Expected Outcomes

Strong document control and records management processes that support traceability, compliance, and execution across Aalo.

Consistent, accurate, and audit-ready controlled documents and records maintained within the document management system.

Improved documentation quality and standardization through scalable templates, technical writing standards, and process discipline.

Timely support for internal teams and customer teams requiring controlled document updates and records access.

Effective ownership of NQA-1-aligned document control and records management programs.

Greater readiness for audits, inspections, configuration control activities, and future licensing and deployment milestones.

Requirements:

Based in the United States

Willing to work on-site in Idaho Falls, ID.

What It Takes to Succeed at Aalo

We're building technology that will help reshape the future of energy. The pace is fast, the problems are difficult, and the expectations are high. Successful team members consistently demonstrate:

Extreme Ownership

You take responsibility for outcomes, not just tasks. You proactively identify problems, drive solutions, and follow through.

A Passion for Solving Hard Problems

You are energized by challenges that others avoid and enjoy finding practical solutions to complex technical issues.

A Sense of Urgency

You move quickly, make thoughtful decisions, and maintain momentum while balancing quality and execution.

What We Offer:

• Competitive salary based on technical level
• Paid Time Off

Additional Information:

Aalo Atomics provides a collaborative and supportive work environment, opportunities for professional growth, intellectually challenging careers, and competitive compensation. Aalo Atomics is an equal opportunity employer and considers all employment decisions without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, veteran status, or any other characteristic protected by law.

Applicants must be U.S. Citizens or U.S. Persons in compliance with 10 CFR Part 810 and may not hold non-compliant foreign citizenships.