Nonprofit Payroll Pro - UKG/JAMIS & Excel Expert

Addison Group; Washington (District of Columbia); On-site; USD 41,000 - 48,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401K

Bonuses

Job summary

Addison Group is seeking a Payroll Specialist for a contract role in Washington, DC, to manage semi-monthly payroll for about 440–465 staff. The job demands strong payroll processing, reconciliation, auditing, and Excel analysis, with experience across UKG/UltiPro, JAMIS Prime, and Kronos.

A background check is required after a conditional offer. Responsibilities include data maintenance, vendor coordination, journal entries, and year-end reconciliations.

Qualifications

• At least two years of payroll experience.
• UKG, UltiPro, Ultimate Software, or Kronos experience highly preferred.
• Nonprofit or international development industry experience highly preferred.
• Payroll software experience or relevant industry experience required.
• Software experience is the first preference; nonprofit or international development experience with another payroll system may be considered.
• Advanced Excel and strong data-analysis skills.
• Experience reconciling payroll information between systems.

Responsibilities

• Process and support semi-monthly payroll for approximately 440–465 employees.
• Maintain employee W-4 forms, state tax information, direct deposit elections, benefit deductions, and retirement withholdings.
• Work closely with the third-party payroll vendor to ensure accurate recordkeeping, timely data entry, and proper account reconciliation.
• Serve as the primary backup for payroll processing.
• Review and audit employee timesheets for accuracy and completeness.
• Resolve payroll and timekeeping discrepancies by coordinating with employees and supervisors.
• Perform detailed data entry and reconcile information between UKG/UltiPro and JAMIS Prime.
• Analyze payroll data using advanced Excel functions and reporting tools.
• Compile labor reporting within JAMIS and the organization’s accounting and finance systems.
• Create labor batches and reconcile payroll-related accounts payable activity.
• Prepare payroll journal entries.
• Assist with monthly state payroll reconciliations.
• Support year-end reconciliation of payroll-related general ledger accounts.
• Review payroll calculations when employees’ pay rates or employment information change.
• Review wage garnishments, tax levies, and child-support orders to ensure accurate deductions.
• Coordinate with Human Resources regarding new hires, transfers, terminations, benefit deductions, employee changes, and mandatory payments.
• Coordinate and conduct payroll orientation for newly hired employees.
• Train new employees on the timekeeping system.
• Establish new state withholding and unemployment accounts as needed.
• Communicate with state, county, and other taxing authorities to resolve payroll tax matters.
• Research and resolve payroll tax discrepancies.

Skills

Payroll experience

Excel data analysis

Tools

UKG/UltiPro

Kronos

JAMIS Prime

Microsoft Excel

Payroll systems

Job description

Addison Group is seeking a Payroll Specialist for a contract role in Washington, DC, to manage semi-monthly payroll for about 440–465 staff. The job demands strong payroll processing, reconciliation, auditing, and Excel analysis, with experience across UKG/UltiPro, JAMIS Prime, and Kronos.

A background check is required after a conditional offer. Responsibilities include data maintenance, vendor coordination, journal entries, and year-end reconciliations.