Nonprofit Operations Coordinator (Hybrid)

Gotrsanantonio; Appleton (WI); Hybrid; USD 21,000 - 25,000; Part time

Benefits offered by this job

40 hours PTO

7 paid holidays

Mileage reimbursement

Hybrid work arrangement

Job summary

Girls on the Run Northeast Wisconsin is seeking an Operations Coordinator to ensure smooth day-to-day operations, donor and volunteer support, communications, and community outreach. The role blends administrative tasks with program support across the Appleton/Fox Valley region.

The ideal candidate will be highly organized, capable of managing multiple priorities, and passionate about empowering girls through a youth development program.

Qualifications

• Associate's or Bachelor's degree preferred, or equivalent combination of education and relevant experience.
• Experience in office administration, nonprofit operations, development/donor relations, or a related field.
• Familiarity with donor management/CRM systems (e.g., Pinwheel).
• Experience with Canva, Facebook business pages, and email marketing platforms (Constant Contact, Mailchimp).
• Excellent organizational skills with the ability to manage multiple projects and deadlines.
• Self-motivated and able to work independently with minimal supervision in a remote setting.
• Comfortable using cloud-based tools and video conferencing to stay connected with a hybrid team.
• High level of discretion when handling confidential donor and financial information.
• Valid driver's license and reliable transportation for occasional local travel to program sites and events.
• Ability to occasionally lift and transport program supplies (up to 40 lbs)

Responsibilities

• Manage project timelines and calendar coordination
• Maintain organizational databases and donor records
• Prepare reports, correspondence, and meeting materials
• Coordinate event logistics and registration processes
• Provide general administrative support to the Executive Director and program staff
• Ensure office efficiency and resource management
• Track donations and maintain an accurate donor database
• Prepare donor acknowledgment letters and contribution reports
• Support the Executive Director's donor and sponsor stewardship efforts
• Manage the organization's Facebook account, scheduling posts
• Create promotional graphics using Canva branded templates
• Manage and update email groups/lists (donors, volunteers, families)
• Organize and curate photos, reels, and stories for donor/community engagement
• Assemble and distribute electronic newsletter
• Serve as primary contact for area volunteer centers
• Maintain volunteer postings and requests
• Follow up with volunteer inquiries and maintain records
• Support volunteer communications, scheduling, event assignments
• Identify and coordinate participation in community events for recruitment
• Deliver and pick up supplies at program sites
• Assist with seasonal 5K day-of logistics
• Provide vendor/sponsor support, registration booth, merchandise, refreshments
• Participate in events outside standard hours during peak periods
• Support success with flexible hours and remote setup
• Provide travel to program sites as needed
• Support 40 hours/week cadence and PTO policy

Skills

Organizational skills

Attention to detail

Multi-tasking

Collaborative

Discretion

Education

Associate/Bachelor degree

Tools

Canva

Facebook

Email marketing platforms

Pinwheel CRM

Job description

Girls on the Run Northeast Wisconsin is seeking an Operations Coordinator to ensure smooth day-to-day operations, donor and volunteer support, communications, and community outreach. The role blends administrative tasks with program support across the Appleton/Fox Valley region.

The ideal candidate will be highly organized, capable of managing multiple priorities, and passionate about empowering girls through a youth development program.