Nonprofit Conference & Office Manager

Philanthropy New York; New York (NY); On-site; USD 53,000 - 65,000; Full time

Benefits offered by this job

Competitive benefits package

Job summary

Philanthropy New York is a nonprofit membership association serving foundations and corporate giving programs in the New York metropolitan area. The Office Manager will oversee the smooth operation of the office and conference facilities, playing an integral role in the finance team.

The ideal candidate delivers excellent customer service, strong attention to detail, and thrives at multitasking. This full-time role requires some early morning and later evening hours to support programs and

Qualifications

• At least 3–5+ years of professional work experience in a similar role – direct customer service a plus.
• Comfort working in databases to record information and generate reports.
• Professional experience drafting memos, business letters and creating spreadsheets and reports.
• Microsoft Office – Excel, Word and PowerPoint proficiency required.

Responsibilities

• Manage conference and facilities reservations including catering and guest management.
• Maintain conference calendar and resource planning.
• Ensure audiovisual assets function and assist with check-ins.
• Reconcile catering invoices and bill members as necessary.
• Code and deposits membership and grant funds; process payments.
• Support finance department with annual audit.
• Design and maintain filing systems and inventory supplies.
• Provide IT and phone troubleshooting and staff training.
• Coordinate logistics for executive networks and CEO luncheons.

Skills

Customer service

Database usage

MS Office

Documentation

Tools

Salesforce

Job description

Philanthropy New York is a nonprofit membership association serving foundations and corporate giving programs in the New York metropolitan area. The Office Manager will oversee the smooth operation of the office and conference facilities, playing an integral role in the finance team.

The ideal candidate delivers excellent customer service, strong attention to detail, and thrives at multitasking. This full-time role requires some early morning and later evening hours to support programs and